28 Dec 2023

Project Assistant at SNV

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Job Description


Company Description

SNV is a not-for-profit international development organisation that applies practical know-how to make a lasting difference in the lives of people living in poverty. We use our extensive and long-term in-country presence to apply and adapt our top-notch expertise in agriculture, energy and WASH to local contexts. SNV has an annual turnover of €130 millions, over 1,600 staff in more than 25 countries in Africa, Asia and Latin America. We are proud to be a not-for-profit organisation that uses project financing to implement our mission. This requires us to work efficiently and to invest in operational excellence.

The core focus of SNV strategy (2023 – 2030) is the transformation of agri-food, energy and water systems to enable more sustainable and equitable living conditions for all. SNV vision is “A world where across every society, all people live with dignity and have equitable opportunities to thrive sustainably.” Its mission is to build capacities and increase partnerships that transform agri-food, energy and water systems, enabling more sustainable and equitable living conditions for all. To do this, we have positioned ourselves as a learning organization striving for excellence and investing in getting knowledge to and from the front lines. We continue to position ourselves as a premium organisation, with decentralised management. Our Global Support Unit (70 staff) backstops our teams around the world.

For more information on SNV, visit our website: www.snv.org

SNV has been working in Ghana since 1992 with the objective of supporting local actors to strengthen their performance in order to fully work towards poverty alleviation and good governance. SNV works in three priority sectors: agri-foods, energy, and water. Within and across these priority intervention areas are three core themes: Gender equality and social inclusion (GESI), mitigation and adaptation to change. SNV Ghana has offices in Accra, Tamale and Nandom, while working directly and through local partners within the sixteen (16) regions of Ghana.​​​​​

Job Description

Overview of the Position

The Project Assistant is part of an SNV Country Organisation and is appointed to project(s) in the country.

The Project Assistant works at a sub-national level, by providing support in the implementation of the project by following guided procedures and processes, according to specific SNV rules and donor compliance. The Project Assistant ensures service needs are reviewed and service delivery is guided. The Project Assistant can assist in the Finance and Administration of a project or also on the technical side of the project implementation.

Duties and Responsibilities include:

I. Office Administration

  • Project Support will include;
  1. Mainly provide administrative support to the project and the team. Activities include, Data management and filing of Project documents;
  2. Organise and coordinate main the Sundial Project workshops and training activities.
  • Service and process delivery support will include;
  1. Applies and supports established project procedures and main processes to meet service needs.
  2. Ensures service standards are met in (consistent) delivery.
  • Secretarial & Administrative:
  1. Receiving and ensuring final screening of visitors to the office; Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages to the respective staff; Maintaining and building information (e.g. use schedules, staff directories, emergency contacts, etc.) for the purpose of providing reference information.
  2. Providing day-to-day administrative support to ensure the smooth running of the Nandom Project office; Maintaining and continually updating the team’s filing system of all hard copies of correspondence and documentation dispatched and received, manages the registration and filing of all incoming and outgoing mail and other Secretarial duties such as writing of minutes, editing of letters and reports, and being in charge of the office secretariat.
  3. Maintaining reception area materials (e.g. job applications, newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.

II. Financial Support

Handling of petty cash and ensuring its smoothly operation within the Nandom office.

III. Operations

  1. Support the Procurement unit on the obtaining and supply of small office consumables and where agreed ensuring the timely clearance and appropriately delivery of these supplies;
  2. Managing the stationery stock and office supplies of the Office and ensuring that proper stock records are maintained;
  3. Coordinating the usage of the photocopier, and other office equipment.
  4. Coordinate all necessary arrangements for official visitors and/or missions to the Tamale office by arranging accommodation and providing administrative support for SNV workshops and conferences within Tamale and project implementing areas.

Qualifications

  • A minimum in university degree in Administration, or its equivalent;
  • A minimum of three (3) years of demonstrated experience in Office Management, preferably within the INGO sector;
  • Have good communication and interpersonal skills, speak politely to all staff and partners;
  • Fluency in written and spoken English with excellent IT and typing skills;
  • Maintain good appearance and professionalism;
  • Has the ability to manage pressure and conflicting demands; and prioritise tasks and workload to deliver effectively;
  • Good sense of duty and willingness to undertake additional task where need be.

Additional Information

Application and Selection Process

Application Guidelines: Please read these carefully. Failure to comply will adversely affect your application.

  • This is a full-time national with the successful candidate being contracted on an initial one year basis with the possibility of renewal. Salary is competitive and commensurate with qualifications and experience and includes a competitive secondary benefit package.
  • SNV offers a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal and global network of experts.

If you believe that your credentials meet the above profile, we invite you to apply by submitting through upload applications in English in the form of a one-page letter and current CV outlining experience, qualifications and three reference contacts, not later than 5:00pm, January 11th, 2024.

  • Expected Start Date: February 1, 2024
  • This position is open to internal and external applicants.
  • Only those applicants whose work experience and education meet the mandatory requisites below will be considered for the position.
  • Only shortlisted applicants will be contacted.




Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 10th Jan, 2024




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