23 Feb 2022

Finance and Operations Manager at Be Girl

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Job Description


Position: Finance and Operations Manager

Direct Manager: Country Director

Works Closely with: Be Girl Global Impact Director and CFO

Direct reports: None

Job Type: Full-time

About Be Girl:

Be Girl is a global social business, founded in 2014, with headquarters in Washington, DC USA. Be Girl takes a holistic, design-driven approach to menstrual health and hygiene. We challenge the status quo by using design to re-brand menstruation and build a world where all girls own, understand, and love their bodies. We work to achieve this vision through distributing our sustainable, high-quality menstrual products, delivering age-appropriate menstruation education programs, and creating transformative messaging for a stigma-free world.

Be Girl’s strategy is implemented by two departments: 1) Commercial, which includes product sales through distributor channels, individual sales representatives, and direct-to-consumer; and 2) Social Impact, which includes partnerships with NGOs to sell period products in bulk for distribution through social impact programs and provide training in menstrual education.

Be Girl leverages grant funding from Global Communities to enable entry into the Ghana market to offer sustainable, quality period products at affordable prices. Beginning in March 2022, Be Girl expects to begin implementing a grant-funded program through the Ghana Enhancing Water, Sanitation, and Hygiene (WASH) Program in rural areas.

Be Girl’s role in Enhancing WASH is to support an integrated, sustainable, market-based approach to menstrual hygiene products, education, and enabling environment. Be Girl’s phased approach aims to achieve short-term results in menstrual hygiene for vulnerable communities while laying the groundwork for long-term, sustainable, poor-inclusive market access for life-improving, cost-saving menstrual products. With Global Communities Ghana’s expertise as an engager, facilitator, and enabler for a market-based pro-poor approach to rural sanitation, Be Girl will systematically develop a poor-inclusive market for low-cost, high-quality reusable menstrual products that deliver reliable menstrual protection and enable female family members to participate in daily activities during menstruation.

The Role:

Be Girl is looking for a dynamic and professional Finance and Operations Manager to join our team in Ghana. This role will report to the Ghana Country Director. You will help enable a range of multi-disciplinary operating rhythms and business goals by providing leadership in all business operations: finance, procurement, facilities, HR, legal, and shipping logistics.

This position will be based in Accra, Ghana

Duties and Responsibilities

1. Procurement

  • Manage the full procurement process for all operation needs according to Be Girl procurement policy and grant-specific requirements, including but not limited to flights, hotels, printed items, training venues, and shipping.
  • Manage all contracts for country staff
  • Ensure that all contractors and vendors are paid on time by requesting payments promptly and following up to confirm payment
  • File all procurement paperwork in compliance with Be Girl policies and procedures and grant funder requirements

2. Finance and Accounting

  • Lead and execute all finance and accounting plans by contributing expertise and co-designing initiatives to drive the growth and success of the company.
  • Shape and enhance processes to ensure finance and accounting strategy scale with the growing business and allow the executive team to make quick and informed business decisions.
  • Drive finance rhythm of business for cashflow, projections, and budgeting in alignment with the E-WASH program timelines.
  • Develop and submit periodical financial reports, in compliance with Be Girl and donor regulations.

3. Human Resources

  • Support current and future business needs through the development, engagement, motivation, and preservation of human capital
  • Manage payroll processes and coordinate disbursement with Be Girl CFO
  • Manage Dovico time-tracking system, including ensuring team members are tracking their time in Dovico; checking time tracking before payroll.
  • Review and approve/disapprove all requests for paid time off and ensure paid time off taken is entered properly in Dovico
  • Manage benefits program (e.g., health insurance) for the office

4. Inventory & Logistics

  • Ensure that all inventory movement is tracked correctly and anticipate inventory needs.
  • Manage import and customs clearing process for products imported into Ghana, initially under the guidance of the Co-CEO.
  • Prepare and manage shipments of all products to fulfill orders.

5. Compliance

  • Ensure that all Be Girl team members and Be Girl processes adhere to organizational policies (including but not limited to procurement, travel) and ensure that all relevant grant/donor compliance processes are followed accordingly.
  • Recommend and develop new policies for the office to ensure compliance with Ghana law and contribute to an equitable working environment
  • Identify possible compliance risks with consideration for Ghana laws and make recommendations to the Program Director to reduce risk exposure

6. Organizational processes, learning, and culture

  • Ensure compliance with and uphold organizational processes, including tracking personal time and expenses, entering client data in Pipedrive, ensuring critical documents are reviewed appropriately, and submitting necessary forms (e.g., for travel, procurement), according to established processes.
  • Ensure organizational values are reflected in all professional decisions.

7. Qualifications

  • 3+ years of relevant experience with emphasis in finance and operations.
  • Bachelor’s degree, in a business-related discipline.
  • Thorough knowledge, familiarity, and proven track record working with NGOs.
  • In-depth knowledge of Ghana labor law, importation, and customs.
  • Strong analytical, problem-solving, and creative thinking skills.
  • A passion for working with women and girls.
  • Ability to work successfully with little guidance and comfort navigating ambiguity.
  • Cross-culturally aware and sensitive to working with global teams.
  • Ability to work well in a fast-paced, dynamic environment.
  • Excellent planning, time management, and interpersonal skills.
  • Impeccable attention to detail and organizational skills.
  • Ability to use Microsoft Excel, Word, and PowerPoint and learn new software quickly.

Success Factors

  • A strong work ethic and an energetic ‘whatever it takes’ positive attitude.
  • Communicative, charismatic, creative, humble.
  • Autonomous self-starter.
  • Organized strategic thinker with good problem-solving skills.
  • Sense of humor.

Compensation:

Competitive compensation based on experience. We encourage conversations and questions about compensation during the application process.

How to Apply

Qualified candidates should submit their application by emailing a cover letter and a resume to [email protected] with “E-WASH FINANCE AND OPERATIONS MANAGER APPLICATION” in the subject line. Please include your full name in the names of all email attachments (e.g., “YourNameCoverLetter.doc” and “YourNameCV.doc”).

Application deadline: 4 March 2022

Be Girl does not discriminate on the basis of race, ethnicity, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran, or marital status. We strive to create a workplace where all individuals feel welcome and are supported according to their needs. In this spirit, please do not include a photo or any demographic information about yourself (e.g., marital status) in your application.

Be Girl prioritizes creating an exceptional work environment and you will be surrounded by colleagues who are committed to ensuring your success. If you are excited at the opportunity to work for a rapidly growing company and have a passion for using business as a force for good, Be Girl is the place for you.



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