21 Apr 2021

Administrative Assistant at Reputable Company

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Job Description


·         Carrying administrative duties such as filing, typing, copying, binding, scanning.

·         Organizing travel arrangements for senior managers.

·         Writing letters and emails on behalf of other office staff.

·         Booking conference calls, rooms, taxis, couriers, hotels.

·         Processing expenses sheets and invoices.

·         Monitoring stationary levels and ordering office supplies.

·         Covering the reception desk when required.

·         Maintaining computer and manual filing systems.

·         Provide information to internal colleagues or external enquirers.

·         Handling sensitive information in a confidential manner.

·         Taking accurate minutes of meetings.

·         Coordinating office procedures.

·         Relying to email, telephone or face to face enquiries.

·         Develop and update administrative systems to make them more efficient.

·         Resolve administrative problems.

·         Receiving, sorting and distributing the post.

·         Answering telephone calls and passing them on.

·         Managing staff appointments.

·         Oversee and supervise the work of junior staff..

·         Coordinating repairs to office equipment.

·         Greeting and assisting visitors to the office.

·         Photocopying and printing out documents on behalf of other colleagues.


·         Reporting skills

·         Proficiency in Microsoft Office

·          Professionalism

·         Customer service oriented

·         Verbal communication

·         Office administration procedures

·         Typing

·         HND or better

Method of Application

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Closing Date : 21st May, 2021

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