1.     Background: Inclusion Ghana is seeking to develop and host a professional and user-friendly website to enhance its online presence and communication with stakeholders. The website will serve as a platform to showcase Inclusion Ghana ‘s mission, activities, and achievements, as well as provide relevant information and resources to its target audience.

2.     Objectives: The main objectives of this project are:

o   To design and develop a visually appealing, responsive, and accessible website that reflects Inclusion Ghana ‘s brand identity and values.

o   To create an intuitive and user-friendly interface that facilitates easy navigation and enhances user experience.

o   To integrate essential features and functionalities, including but not limited to, news updates, events calendar, resource library, contact forms, and multimedia content.

o   To ensure compatibility across different devices and web browsers, including desktops, tablets, and smartphones.

o   To provide secure and reliable web hosting services that guarantee optimal website performance, uptime, and data protection.

3. Scope of Work: The scope of work for the selected vendor(s) will include, but is not limited to, the following:

o   Initial consultation and requirements gathering to understand Inclusion Ghana ‘s goals, target audience, and technical specifications.

o   Website design and development, including wireframing, prototyping, and customization of templates or themes.

o   Content creation and optimization, including text, images, videos, and other multimedia elements.

o   Integration of essential features and functionalities, such as content management system (CMS), search engine optimization (SEO), analytics, and social media integration.

o   Quality assurance and testing to ensure cross-browser compatibility, responsiveness, accessibility, and functionality across different devices and platforms.

o   Training and documentation for Inclusion Ghana ‘s staff on how to manage and update the website content.

o   Web hosting setup and configuration, including domain registration, server deployment, SSL certificate installation, and backup solutions.

o   Ongoing technical support, maintenance, and updates to ensure the smooth operation and security of the website.

4. Deliverables: The following deliverables are expected from the vendor(s):

o   Website design mockups, wireframes, and prototypes for review and approval.

o   Fully functional website with all agreed-upon features and functionalities.

o   Documentation and training materials for Inclusion Ghana ‘s staff.

o   Completed web hosting setup and configuration.

o   Ongoing technical support and maintenance services as per the agreed-upon terms.

5. Timeline: The project timeline is estimated to be [insert duration], starting from the date of contract signing. The specific milestones and deadlines will be mutually agreed upon between Inclusion Ghana  and the vendor(s) during the project planning phase.

6. Evaluation Criteria: Vendor proposals will be evaluated based on the following criteria:

o   Demonstrated experience and expertise in web development, design, and hosting services.

o   Portfolio of past projects showcasing relevant experience and successful outcomes.

o   Ability to meet Inclusion Ghana ‘s requirements, objectives, and technical specifications within the allocated budget and timeline.

o   Proposed approach, methodology, and tools for website development, design, and hosting.

o   Cost-effectiveness and value for money in terms of pricing, deliverables, and ongoing support services.

7. Budget: The budget for this project is [insert budget range]. Vendor proposals should provide detailed cost estimates, including itemized breakdowns of expenses for web development, design, hosting, and any additional services or features.

8. Submission of Proposals: Interested vendors are invited to submit their proposals by [insert submission deadline] to Inclusion Ghana via [specified submission method]. Proposals should include the vendor’s company profile, portfolio, technical approach, proposed timeline, cost estimate, and any other relevant information.

9. Selection Process: The selection of the vendor(s) will be based on a comprehensive review and evaluation of submitted proposals against the specified criteria. Shortlisted vendors may be invited for interviews or presentations to further assess their capabilities and suitability for the project.

10. Contractual Arrangements: Upon selection, Inclusion Ghana will enter into a formal agreement with the chosen vendor(s) outlining the terms, conditions, deliverables, milestones, payment schedule, and other relevant provisions.

11. Contact Information: For inquiries and submission of proposals, please contact Inclusion Ghana at 0302243291 / 0208151523.

Note: This Terms of Reference document is intended to provide general guidance and outline the key requirements and expectations for the web development and hosting project. Specific details and arrangements may be further negotiated and finalized during the procurement process.