KEY FUNCTIONS:

The Disbursement Assistant functions will include the following:

Disbursement Transactions Processing:

• Analyze and determine the appropriateness of borrowers’ requests for disbursements and the supporting documentation.
• Determine whether they should be approved, reduced or rejected in accordance with Bank’s policies and procedures. This requires the identification of irregularities and non-compliance with Bank procedures and policies, as well as highlighting circumstances for further investigation where the Bank may be exposed to financial risk.
• Review and recommend changes to disbursement systems, policies and procedures to promote timeliness, accuracy and efficiency in processing while maintaining appropriate internal controls.
• Draft clear and concise correspondence to borrowers of operational staff on disbursement-related issues.
• Process special commitment amendments and prepare amendment letters.

Project Management

• Respond to questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status.
• Cooperate with concerned departments and stakeholders to resolve disbursement issues promptly.
• Monitor borrowers’ utilization of special account funds, ensuring that the funds are properly accounted for and used in accordance with Bank procedures.
• Participate in loan disbursement missions to verify use of resources and resolve disbursement issues.
• Contribute to improving the efficiency of disbursement operations by ensuring that records and reports are properly maintained and updated at all times.
• Participate in technical discussions and loan negotiations to ensure that disbursement arrangements are compliant with Bank Group disbursement policies.
• Provide input on audit reviews, and monitor borrower compliance with audit findings, as requested by the Disbursement Officer.

Capacity Building

• Provide input into the training of Executing Agencies, Projects, and Bank Staff.
• Participate in the design of materials for disbursement seminars.
• Respond to questions regarding disbursement procedures.
• Answer questions from Task Team Leaders, borrowers, commercial banks, and suppliers on payments, balances, and application status.

Departmental/Divisional Tasks

• Participate in departmental/divisional task forces.
• Identify issues relating to disbursement policies, procedures and guidelines and propose actions or enhancements.
• Undertake ad-hoc assignments at the discretion of the Country Manager or Division Manager.
• Participate in the review of project documents such as Appraisal Reports, Country Strategy Papers, and Project Completion Reports and provide input to supervisors.

Qualification Required & Experience

COMPETENCIES (skills, experience and knowledge):

• Hold at least a Bachelor’s degree in Accounting or Business Administration.
• Have a minimum of six (6) years of direct relevant experience preferably in accounting in a large organization.
• Familiarity with disbursement policies, guidelines and procedures of multilateral development institutions
• Good understanding of basic general accounting concepts and principles, and their application.
• Analytical, systematic, strong numerical skills, attention to details.
• Ability to plan and coordinate schedules in order to meet tight deadlines
• Good understanding of internal control concepts and business aptitude for figures and attention to detail
• Ability to adopt new policies, systems and processes in a timely fashion.
• Good Client Orientation, Achieving Results and Problem Solving, Communication and Knowledge Sharing, Innovation and Change.
• Ability to communicate effectively (written and oral) in English or French preferably with a good working knowledge of the other language.
• Proficient in the use of standard MS Office software (Word, Excel, PowerPoint, Project Knowledge of SAP would be an advantage.

THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS (THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT).

“THIS POSITION HAS BEEN PREVIOUSLY ADVERTISED. CANDIDATES WHO PREVIOUSLY APPLIED FOR THE POSITION SHOULD NOT REAPPLY.”

Location: Accra

How To Apply For The Job

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct [email protected]

Apply for this position

1– Regular Staff

If you are currently working at the African Development Bank as a regular staff, click on the button below to apply for this position.

2– External Candidate

If you are not currently working at the African Development Bank, or if you are a Short Term Staff (STS), a Technical Assistant or a Consultant at the Bank, click on the button below to apply for the position.

Closing Date: 24 May, 2023