Purpose of Job

• Support the development and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat

Main Functions

• Assist on the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Provide support in implementation of programs, policies and procedures within the division;
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
• Provide support to senior officers in setting the overall research direction of a relevant policy area;
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Assist in the preparation of protocol information guidelines for delegates and participants of AfCFTA meetings on the modalities of accreditation and seating plans
• Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA and keep protocol related documents of historical value and ensure their periodical update
• Assist in securing and maintaining ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places
• Provide protocol assistance to staff and handle in-house and external enquiries
• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
• Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;
• Oversees the work of the staff under his supervision;
• Oversees the processing of Exit Visas for the departing staff;
• Perform other duties as may be assigned

Qualification Required & Experience

• A Bachelor’s Degree in International Relations and Diplomacy, Public Administration, Humanities or any other related discipline with 2 years of relevant work experience

Required Skills

• Oral and written communication skills
• Excellent analytical thinking and problem solving skills
• Planning and organizational skills
• Ability to successfully manage ambiguity
• Ability to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage;

Location: Accra