About This Role

• To support the Process Maintenance Planning department in planning work orders, packaging the maintenance schedule and statutory documentation preparation.

In This Role You Will:

Document Control Management

• Support document control management processes through the methodical upkeep of records and information.
• Institute version controls of documentation for Maintenance Supervisors.
• Provide required documents to Maintenance Supervisors timeously and efficiently.
• Distribute maintenance data and information pulled from the Computerised Maintenance Management system (CMMS), as directed or required.
• File and maintain accurate and up-to-date maintenance planning records for regulatory purposes.
• Complete safety meeting minutes, distribute and file accordingly.
• Compile cyanide and statutory documentation including workorders for auditing purposes.

Health and Safety Management

• Deliver on prescribed outcomes and / or provide support services, by applying Newmont’s Health, Safety and Environment systems, policies and protocols.
• Ensure that safety standards are adhered to.
• Contribute to and attend all safety meetings and mandatory trainings.

Maintenance Activity Data Capture

• Capture and record all data related to maintenance planning and execution in the Process Plant.
• Provide data capture and information management support to other maintenance departments, on an as-needed basis.
• Capture daily entries of manhours of business partners into the designated maintenance management system.
• Work closely with Maintenance Supervisors to confirm that timesheets are completed and submitted accurately.
• Capture and record data for pre-start meeting attendance of all maintenance personnel.

Reporting

• Run reports on overdue Standard Task Procedure (STPs) and socialize with various stakeholders for redress.
• Assist the Materials Coordinator to run planned/actual material report and socialize with stakeholders for confirmation.

Shutdown Work Scheduling and Planning Updates

• Ensure all workorders on the Shutdown plan has been printed and handed over to the execution team.
• Provide support for the staging of all parts for the shutdown at their various locations in the plant.
• Follow up with Supervisors during shutdowns on additional spares requirement and liaise with planners to get the required parts to the supervisors.
• Support the crediting of parts that were not used back into the warehouse.

Work Order Processing and Distribution (CMMS)

• Support maintenance planning through the processing of work orders on the CMMS system.
• Ensure committed workorders are stapled and distributed to the right stakeholders timely.
• Assist with the confirmation and closing of work orders.
• Distribute closing comments and improvement suggestions on completed work orders.
• Review STPs and SOPs with Supervisors and Document control team.
• Ensure the right STPs and JHAs are attached to workorders.

Your Training, Skills & Experience Checklist:

Formal Qualification (including Professional Registrations):

• Higher National Diploma in Engineering (Mechanical / Electrical).

Additional Knowledge:

• Strong knowledge of administrative tasks.
• Demonstrate knowledge of work safety requirements.
• Working knowledge of planning and scheduling.
• Knowledge of the work management process.

Experience: 

• Minimum of 1 – 2 years’ related work experience in a process plant maintenance environment (preferably in a gold processing plant).

Technical Skills:

• Strong data capture, as well as information monitoring and management skills.
• Strong computer literacy skills – MS Office (Word, Excel, PowerPoint and Outlook) and MS Project and Visio.
• Strong planning, organising and prioritising skills.
• Sound analytical and problem-solving skills.
• Sound communication (written and verbal) and interpersonal skills.
• Ability to establish facts, identify and define problems from baseline information and draw valid conclusions in Engineering terms.

Behavioural Attributes:

• Accuracy.
• Detail focused.
• Goal oriented.
• Quality oriented.
• Reliable.
• Safety conscious.
• Self-motivated.
• Team player.
• Technically inclined.

Working Conditions

• The physical demands and work environment characteristics described here are representatives of those that must be met by an employee to successfully perform essential functions of this job.
  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus.
  • Physical Demands: While performing the duties of the job, the employee is required to sit at a desk for extended periods, climb stairs, walk and stand.
  • Work Environment: The noise level in the office work environment is minimal.  Occasional exposure to noise, fumes, high temperature hazardous materials, sharp edges, dust, pinch-points, vibration, slippery surfaces etc.