Role Overview

We are looking for a dedicated individual to join our international team as a PMO Manager. The responsibilities of the PMO Manager include managing the day-to-day activities in the PMO, providing guidance on PMO policies and processes, overseeing project management staff, and collaborating with other department leaders to develop projects and programs.

To be successful as a PMO Manager, you should demonstrate strong leadership and communication skills. You should be able to support Programs and Operations colleagues in planning, organising, and directing internal projects and external programs from A-Z. Ultimately, a great PMO Manager should be well organized and able to work under pressure.

Reporting to our Senior Leadership Team (SLT), you will work in setting a standard to how projects are managed at Foundervine and monitor their progress accordingly.

Key Tasks and Responsibilities:

Project Design and Management

• Establishing a new PMO at Foundervine and managing the PMO team members and activities
• Work collaboratively with other departments and team members to bring programs and projects in on time and on budget
• Develops, maintains, and manages detailed project plans, action item registers, and major milestone timelines for all assigned projects
• Planning project management, including setting deadlines, prioritising tasks, and assigning team members to various deliverables
• Create and improve project management tools, policies and procedures and ensure consistent use across the team
• Manages all assigned projects to completion ensuring on-time delivery, meeting of budgetary demands, and maintaining overall project ownership
• Continuously evaluating projects to ensure they are meeting company standards, adhering to budgets, and meeting deadlines.

Leadership

• Ability to lead on and take responsibility for development and delivery of quarterly Objective and Key Results (OKRs) cycle, working collaboratively across departments to achieve successful outcomes.
• Personable, proactive, professional, and able to demonstrate full commitment to exceptional customer care and service in all activities. Work as a key member of the team and acts as a single point of contact for project status
• Ability to communicate and interact in an exemplary manner at all levels of the organisation
• Focus on client relationships and impact on customer success
• Provide a consultative eye on all projects supplying templates, best practices, training, access to information, and lessons learned from other projects
• Create and improve project management tools, policies and procedures and ensure consistent use across the team
• With support from the Senior Leadership Team, lead in helping colleagues across the organisation build a new mindset and skillset through coaching and upskilling
• Analysing financial data, including project budgets, risks, and resource allocation
• Providing financial reports and budget outlines to the Senior Leadership Team

Competencies

• Project Management: At least three years of relevant project management or PMO management experience. Strong program / PMO / project management and solution delivery skills in various methodologies (waterfall, Agile, etc.) with management experience. Strong skills in creating and maintaining project and program plans, including risks, actions, issues, dependencies. Project Management Professional (PMP) Certification, PRINCE2 or similar formal qualification required
• Operations Management: Strong operations management capability demonstrated through extensive previous and current industry roles. Experience of managing a PMO office. Experience of managing the complete lifecycle of a project
• Leadership, People Management & Coaching: Leading by example, setting direction and supporting colleagues. Line management or team leadership experience
• Strategic Thinking and Planning: Ability to develop, implement and review key business processes
• Project Coordination & Time Management: Ability to work under pressure, prioritise and manage projects to meet strict deadlines. Experience of defining and delivering benefits realisation for projects and program
• Research: Conducts market research and competitive analysis. Provides research and assistance to leadership in the development and design of new projects
• Communicating and Influencing: Excellent interpersonal, written and verbal communication skills. Diplomatic ability to influence others at all levels of the organisation. Ability to competently mediate disagreements and negotiate agreeable resolutions
• Delivering Results: Dynamic self-starter and able to work independently, with own initiative to achieve agreed aims and objectives and find creative solutions to problems
• Collaborative: Ability to build consensus and relationships among managers, partners, and team members. Strong and demonstrated ability to build lasting relationships with key stakeholders
• Cultural Sensitivity: Adaptable and sensitive to work in different cultural contexts