AngloGold Ashanti (Ghana) Limited, Obuasi Gold Mine is currently near completion of the redevelopment phase to become a modern, efficient and long-term profitable operation. The underground mining operation has been fully mechanized and designed to produce up to an average maximum of 5,000 t/day of ore mined.

We are seeking an experienced and self-motivated person to join our dedicated team as Personal Assistant to the Head: Ghana Business Unit.

ROLE PURPOSE AND CONTEXT

The Personal Assistant is to provide efficient administrative and effective communication services and professional support to the Head: Ghana Business Unit and other executives as may be required from time to time.

KEY ACCOUNTABILITIES:

• Coordinate and schedule daily meetings, to-do items as well as weekly, monthly and other periodic calendar appointments to ensure a well-structured and organized administrative support function to the Head of Ghana Business Unit
• Maintain a professional image of the Head of GBU Office by ensuring a high level of written and verbal communication to internal and external stakeholders:
  • Take minutes during meetings (including, but not limited to Executive Committee Meetings), type up as an accurate and true reflection of meeting proceedings and distribute afterwards.
  • Assist with the drafting of written documentations such as briefs, letters, reports, proposals, etc.
  • Draft letters for general correspondence, as requested by the Head.
  • Compile and prepare confidential documents based on input provided by the Head of the Ghana Business Unit.
  • Assist in collating information for monthly and quarterly reports, acting on specific instructions
  • Assist with the preparation of presentation layouts and designs, putting relevant information together from various sources
  • Maintain correct and consistent visual expressions of the Company brand in all documentation, correspondence and events
  • Maintain a filing system for all correspondence and documentation and keep it up to date, ensuring safekeeping of documents and archiving as and when required
• Liaise with the Travel Coordinator to maintain efficient and timeous travel arrangements for all local and international travels
• Liaise with relevant officials for smooth holding of events through careful planning, preparation and organization
• Create and maintain an efficient, well-structured and organized administrative office

QUALIFICATION AND EXPERIENCE

Qualification

• Tertiary qualification in administration / social science or any other qualification relevant to the role

Experience 

• Minimum of 3 years working experience in a similar role

Technical Competencies

• High level of skill and proficiency in Microsoft Office suite and general computer literacy; skilled in data review and development of summary tables and graphs in excel
• Development of presentations in Power Point, and document review in Word.
• Time management and meeting organisation – skilled in Microsoft Office Outlook Management.
• Demonstrate high level of problems solving to develop creative and appropriate solutions to issues and tasks.
• Ability to process and review data and information and generate summary outputs.
• Ability to plan work, schedule tasks and allocate required resources to ensure on time delivery of outputs, to the right standard and quality