Job Summary:

Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the Core Values in their day-to-day operations. The Core Values, which are IRI’s foundational building blocks include:

Excellence: We believe in quality results delivered by investing in people. Freedom: We believe in exploration and experimentation to be agile and responsive. Respect: We believe in trust, empathy and empowering people. Teamwork: We believe in diversity, inclusion and the power of global collaboration. Transparency: We believe in open communication and clear decision-making. Accountability: We believe in personal responsibility as the foundation of success.

Primary Functions & Responsibilities:

• The Office Manager is responsible for overseeing the logistical planning and operations of IRI Ghana, including administrative and financial processes, transportation and accommodation, procurement and equipment management.
• Provides full range of timely administrative support to ensure optimal operation of the field office
• Support to schedule meetings and appointments within the office, organizing the office layout and ordering stationery and equipment, maintaining the office condition and arranging necessary repairs
• S/he will be responsible for finding, securing and equipping an office space and identifying relevant vendors.
• Oversees all operations related to IRI Ghana presence and ensures IRI Ghana is in compliance with local laws regarding legal status in the country, employment of local staff, procurement and tax regulations.
• Assists in monitoring IRI Ghana office budgets and expenses, in collaboration with the Program Accountant and Procurement Officer
• S/he will serve as an IRI Ghana representative, developing credibility with and maintaining good relationships with all relevant vendors and service providers.
• Attends and supports in-country events to support field administrative needs
• Maintains strategic relationships with vendors and coordinates payments to support activities and purchasing
• Prepares official correspondence
• Provides hospitality to visitors and oversees office maintenance and proactively manages office supply and equipment inventory
• Supports acquisition procedures to ensure fair competition in procurement
• Anticipates potential problems and troubleshoots project problems and offers solutions and actively takes part to lead resolution of them with creative and immediate solutions
• Maintains strict confidentiality
• Perform any other tasks as required by supervisors

Position Requirements:  

• Bachelor’s degree in relevant field preferred; or equivalent combination of experience and/or education
• Minimum of 5 years of relevant experience providing administrative support
• Ability to analyze multiple issues and develop logistics specific requests
• Highly developed interpersonal skills to work with all levels of staff, leadership and vendors.
• Ability to plan, organize, coordinate and implement administrative operations
• Strong oral and written communications skills to effectively present information in a clear and persuasive manner in English.
• Working knowledge of PC-based word processing and spreadsheet applications; experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) and Microsoft (Outlook, Teams, Word, Excel) strongly desired.

Qualifications