JOB PURPOSE: To provide coordination and leadership for the Administration, and Human Resources Management functions of the Institute.

KEY RESPONSIBILITIES

• Provide leadership and coordination in the preparation of the Administration budget and manage the budget within the approved limits.
• Ensure the availability of all the logistics required for running the Institute.
• Create a safe and conducive environment for teaching and learning.
• Set objectives for direct reports and monitor and evaluate their performance periodically.
• Plan and supervise class projects, field trips, visits by guest speakers or other experiential activities, and guide students in learning from those activities.
• Collaborate with teachers and administrators in the development, evaluation, and revision of school programs such as:

1. Safeguarding
2. Gender programming
3. Community project
4. School to work transitions
5. Workplace experience

• Ensure the efficient running of all Units under jurisdiction namely:

Human Resource

• Lead in the manpower planning process for the Institute.
• Advise the Director of Institute on all HR related matters.
• Initiate the development of HR initiatives that enhance staff morale and productivity.
• Ensure that Job Descriptions are prepared for all the positions in the organization.
• Advertise vacant positions and facilitate the recruitment of suitable candidates.
• Develop and maintain the Institute’s human resources policies and procedures and ensure adherence to the policies.
• Build a culture of discipline and execution through the role out of the HR policies
• Undertake salary surveys to ensure that the Institute’s compensation and benefits remain competitive.
• Coordinate the annual performance management process for staff and faculty.
• Facilitate the identification of administrative staff and faculty training needs in conjunction with Department heads.
• Plan and lead professional development activities for staff and faculty. .
• Ensure the health and safety of students, staff and faculty.
• Ensure that the appropriate grievance handling and disciplinary procedures are in place.
• Carry out any other duties that may be assigned from time to time.

Stores

• Ensure that all frequently used items are well stocked throughout the year.
• Put in place systems and structures to minimize pilferage and loss at the stores.

Transport

• Maintain inventory of all vehicles of the Institute
• Monitor and review all logging activities on the Institute’s vehicles
• Ensure that all Company vehicles are in good shape and go for regular maintenance.

Qualifications and Experience

• First Degree in Business Administration with HR, a Masters would be an added advantage.
• A minimum of Eight (8) years’ experience in similar role with at least three years (3) in a management role.