Summary: 

To provide support to managers and supervisors in the day-to-day administration of human resource policies and programmes in a Unit

Core Responsibilities:

Industrial Relations

• Visits to factory floor regularly, interact with workers with the view to knowing their problems, be proactive and resolve issues that could lead to down tool by workers.
• Provides support for the review of CBAs by carrying out benefit surveys and participating in negotiations.
• Interprets HR policies and labor legislation to factory managers and supervisors.

Personnel Administration

• Manages staff leave, prepares annual leave plan, Monitors and enforce implementation of leave plan
• Staff file management, ensure completion, correctness and regular update.
• Prepares monthly human resources report
• Processes applications for loans, salary advances, and other benefits endorsed by supervisor and approved by factory manager.
• Prepares inputs for the monthly payroll.
• Vets pay vouchers prepared by the outsource agencies.

Organization & Jobs Structure

• Liaises with managers and supervisors and prepares job descriptions for newly created jobs and updates organization charts and existing job descriptions.

Performance Appraisal

• Ensures staff appraisal are done for all staff members.
• Provides support to managers and supervisors in the completion of performance assessment forms.
• Gives input in the computation and communication of annual merit increases to employees.

Recruitment & Selection

• Maintains data bank of unsolicited applications from job applicants and keep track of candidates interviewed
• Sources cvs, shortlists applicants, and coordinates interview, selection and placement as required
• Liaises without sourced contractors for replacement or filling new vacancy as required.
• Prepares schedule and coordinates the orientation of newly engaged employees.
• Maintains and monitors staffing levels developed for the factory to ensure strict compliance.

Training & Development

• Liaises with managers and supervisors on the regular identification of training needs of employees.
• Prepares yearly training plans for GMP, Fire drill and Safety committee meeting sessions
• Organizes programmes to facilitate staff development.
• Organizes induction program for all categories of staff

Health & Safety

• Undertakes regular audit of the factory to ensure that health and safety standards and regulations are adhered to.
• Maintains record of all accidents and conducts investigations into accidents and submits reports on causes and preventive measures to factory management and Head of HR.
• Responsibility for general cleanliness & housekeeping of the factory and surrounding areas.

Departmental Relations:

• Maintains contact with heads of units in the factory, Head of HR, and Corporate Office Accounts Department.

 External Relations:

• Maintains contact with employment agencies, Labour union, training service providers and security agencies

Any other duties as required.

Education

• A University Degree in Human Resources is desired
• Minimum of 8-10years in Manufacturing sector and ISO 9001 Quality Management Systems environ

Key Competence Factors:

• Excellent communications skills, both written and verbal.
• Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts.
• Displays tact and diplomacy, dealing discreetly with confidential information.
• Displays attention to detail.
• Good organisational skills are critical along with the ability to prioritise workloads and manage time successfully