Role Summary

• Reporting to the Chief Executive Officer (CEO) / Deputy Chief Officer, The Head of Administration is responsible for overseeing and managing administrative operations within the organization
• This includes facility management, travel & logistics and fleet management to ensure efficiency, compliance and cost-effectiveness

Job Responsibilities

Prioritised responsibilities of the Head Administration include the following:

• Oversee the maintenance, security and overall functionally of the organization’s office premises.
• Develop and enforce fleet management policies, including vehicle allocation, usage and maintenance schedules
• Develop policies for office management and travels and ensure adherence to best practices
• Oversee travel arrangements for staff, board members and stakeholders, ensuring cost-effectiveness and efficiency
• Supervise administrative staff, providing leadership, training, and performance management
• Ensure compliance with insurance, registration and regulatory requirements for all vehicles
• Prepare and manage budgets for facility management, travel, logistics and fleet operations
• Provide reports and recommendations to senior management on administrative efficiency and cost optimization

Qualification Required & Experience

• Minimum of 10 years of progressive administrative experience, with at least 5 years in a leadership role
• Bachelor’s degree Business Administration, Facilities Management, Logistics, or a related field. A Master’s degree is preferred
• Relevant professional certifications & membership in professional associations (e.g PMP) is highly desirable
• Strong knowledge of facility management, corporate travel policies and fleet management best practices
• Experience working in government agencies

Location: Accra