With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

Purpose

Under the leadership of the National Director, the position will support governance through provision of company secretarial services to the World Vision Ghana Intermediate Board for effective board performance and compliance with regulatory as well as Partnership governance regulations; provide supervisory oversight over the National Office Risk, Compliance & Legal functions to ensure risk is minimized and that the organization complies with policies, procedures and standards; and ensure legal support services to the organization in consultation with the external counsel on a needs basis.

The position would also provide leadership in developing policy guidelines and procedures and enforce implementation of such policies.

The position would also: (i) maintain applicable policy and regulation inventories; (ii) lead the completion of annual Integrated Compliance Monitoring Tool (ICMT); (iii) Champion compliance initiatives in the World Vision Ghana Office, and (iv) identify compliance issues that need to be escalated.

Additionally, the role will provide guidance in ensuring that effective security measures for the National Office programs are both appropriately planned for and addressed within the national context and lead in the optimization of organizational security and the mitigation of operational risks for ministry effectiveness by establishing security systems and mechanisms for institutionalizing an organizational culture and practice of safety and security.

Key Responsibilities

Board Governance Coordination:

• Provide effective governance support to the board to ensure optimal management support and performance. Ensure the Board meets its legal mandates in accordance with Ghanaian laws; and the governance processes are carried out in accordance with the requirements and policies of WV for an Intermediate Board

Board Governance Processes

• Prepare the ND’s Quarterly Updates to the Board;
• Organize Board Meetings and ensure that proper records are taken and safe keeping of the minutes of WVG Board meetings including managing the National Office Global Governance database.
• Manage the Board Meeting plans and ensure follow up of Board meeting action plans.
• Organize Board Committee meetings to ensure their link with the Board meeting is strategic as per the Board work plan and follow up on management action points arising from these meetings.
• Coordinate Board and organizational members’ recruitment and orientation in consultation with Governance and Nominations committee.
• Coordinate capacity building initiatives on governance for the Board and senior leadership
• Provide advice and guidance to the Board on their duties and responsibilities and on matters of ethics and good governance.
• Manage and plan for Board field trips to the WVG project sites to help deepen Board members understanding of WV’s ministry
• Prepare Board and Committee work plans in consultation with the Board Committee Chairs and the ND for Board approval; and monitor the implementation thereof in conjunction with the Governance and Nominations Committee
• Serve as a staff member for the Governance Committee for legal advice and secretariat support to the Committee

Board Regulatory Responsibilities

• Maintain the organizational membership register and ensure that all regulatory compliance issues of members are up to date.
• Manage the process of calling and holding of Annual and Extraordinary General Meetings as provided by the WV Ghana Constitution
• Responsible for statutory compliance with the NGO Coordination Board and completion of relevant annual returns for WVG
• Coordinate the Succession planning in conjunction with the Board Chair and Governance and Nominations Committee.
• Confirm to the Board that WVG is in compliance with all regulatory requirements by the GOV and the WV partnership

WVI Partnership Requirements

• Prepare the quarterly Chair’s report to the WVI President and other Partnership reports that may be deemed necessary for the purpose of WVG’s governance accountability
• Ensure Board members are updated; given guidance and access to Partnership Policies. Further, establish that new WV Partnership policies are owned, contextualized, implemented and monitored by the National Office
• Coordinate NO peer review sessions in conjunction with the Partnership Peer Review Office and prepare the National Office Action plan on implementation of the Peer Review Report recommendations. Further, follow up on the implementation of the recommendations to ensure WVG’s compliance
• In conjunction with the Governance and Nominations Committee and the Board Chair, coordinate the Annual Board Self Review, individual and peer Board effectiveness review processes. In addition, ensure that the learnings inform Board work plan and development processes.
• Ensure that the Governance Risk Register is followed up and referenced by the Board Committees.

Coordination of the Risk and Compliance functions

• In consultation with the Audit and Risk Committee of the Board, contribute to the development and implementation of the WVG’s Enterprise Risk Management Framework
• Facilitate and advise the Board in assessing its governance risks and in designing relevant risk mitigation measures
• Provide leadership in the development of the NO Risk management plans, updated enterprise risk register and monitor its implementation

• Ensure that national office systems and business processes are regularly reviewed for compliance with the policies, procedures and standards
• Review and issue reports of operational risks identified as a result of financial and operational reviews, special investigations and Risk Assessment Reports conducted by the Risk and Compliance Function; and implement a system to track the implementation of risk mitigation recommendations by the management
• Provide summaries of organizational and operating environment risk trends to management regularly and advise management of the formulation of risk management strategies and relevant policies
• Contribute towards the maintenance of effective internal control systems in the entire World Vision office by ensuring that risk identification is embedded in the routine operating procedures of the organization.
• Provide leadership in the process of development and implementation of systems, policies and procedures for the identification, collection and analysis of risk related information. This will include measuring the effectiveness of these programs such as the Whistle blower and make recommendations on measures that can be taken to strengthen the programs.
• Ensure that an organizational Compliance Framework/ matrix and monitor its implementation
• Create professional linkages and networks with regulatory bodies in country to enhance capacities that will improve and reduce risks of the organization.
• Engage with the WVG Board Audit and Risk Committee; and ensure that the Board is always apprised on prevailing enterprise risks for effective decision making
• Supervision and performance management of Enterprise Risk Management Officer and Governance & Legal Officer including continuous professional development

Coordination of organizational legal and policy matters

• Ensure that internal governance policies and procedures are reviewed regularly for alignment with partnership policies and national law
• Establish and implement organizational contract management procedures and ensure that they are regularly reviewed for effectiveness. Where appropriate, this may include maintaining the contract under the organizational contract records
• Establish a mechanism that encourages the coaching and development of all WVG employees in contracting practices and procedures and compliance thereof.
• Provide expert and strategic legal advice to management of significant issues that cut across legal and related areas such as external and internal partnering processes, grant-contracting processes, operations, (which includes evaluating and weighing multiple inputs and impacts of any decision and course of action.)
• Establish an audit process that regularly evaluates the legal position of the organization in regard to legal compliance
• Monitor changes in relevant legislation and the regulatory environment, to ensure that internal management policies and procedures for WVG are reviewed for relevance and effectiveness.

Strategic Planning and implementation of programs & Others

Through a consultative process with the key stakeholders:

• Participate in the process of developing the NO Strategy and priority areas.
• Prepare Annual Operational Plans and budgets for the Department and monitor implementation.
• Analyze key issues emerging from Program and National Office audits, evaluation and monthly reports for the ND.

Champion Policy and Regulations initiatives in the National Office

Lead in Policy and Regulations compliance

• Ensure adherence to all Policies and Regulations by: –
• Engaging with key stakeholders such as P&C, Supply Chain, Finance, IPD, Security, Risk and Audit Committee, etc. to form a Compliance Working Group.

Lead the Working Group to set collaboration expectations, manage workflows timelines, and identify the cope of compliance engagement with other office processes and priorities. Develop a Policy and Regulatory Inventory: Create Internal and external inventories that are required of the World Vision Ghana Office (and updated as needed). Complete the Compliance Prioritization Assessment (CPA): Determine priority requirements from a compliance risk perspective that if not followed, could have significant impact on World Vision Ghana. Monitor Policy and Regulations Compliance: Work with Policy Management stakeholders to determine key requirements and ensure adherence. Complete the Integrated Compliance Monitoring Tool (ICMT): Work with Policy Management Stakeholders to complete the ICMT, present to the ND/Board for approval before submission to the Regional Compliance Champion. Develop Action Plans for Policy and Regulations Risk mitigation: Work with Policy Management Stakeholders on how identified monitoring gaps or controls deficiencies may be remedied and work to address these gaps.

Security Operations

• Develop the National Office security strategy in alignment with WV security policy to ensure the operational priorities of the National Office are appropriately supported.
• Ensure Security Risk Assessments, Country Risk Ratings and Core Security Requirement standards, processes and procedures are completed in accordance with current Office of Corporate Security guidelines and training
• Provide leadership/ management of the security team in country.
• Country Risk Ratings are established and updated as required
• Provide input and support to management in crisis situations and critical incidents
• Conduct security investigations when required.
• Coordinate the assessment, development and implementation of the national office capacity building plan for security management based on local security risk assessments.
• Collect and analyze security information appropriately for Security Manager’s dissemination.
• Provide a regular security report to the National Region, West Africa Region and Office of Corporate Security.

Others:

• Attend and participate in devotional life of the organization such as chapel, trans team meetings etc.
• Participate and contribute to committees and task forces as may be signed from time to time
• Perform any other duty as assigned by the supervisor or Designee

Knowledge, Skills & Experience

• A minimum of a Bachelor’s degree in Law, Business Management, Corporate Governance, Organizational Development or any other relevant degree from a recognized university
• A Master’s degree in Corporate governance, MBA or related field from a recognized university is an added advantage

• At least 3-7years hands-on experience in corporate governance.
• Good understanding of risk and audit management, compliance/legal affairs, and in developing and implementing robust internal control measures preferably in a non-governmental organization.
• Minimum 5 years of experience working in an International NGO with a strong understanding of the humanitarian operating models and development programs / approaches in both regular and relief situations.
• Must be a committed Christian who is able to stand above denominational and cultural diversity challenges.
• Ability to demonstrate high degree of professionalism in a rapidly changing environment.
• Strong leadership skills with ability to positively influence others to support strategic initiatives.
• Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
• Excellent communication, collaboration and interpersonal skills.
• Information Management skills
• Analytical and critical thinker with ability to work with tight deadlines and handle multiple concurrent projects.
• Team player, with respect for diversity in multicultural environment.
• The position requires proactivity, self-management, tact, diplomacy, discretion, and confidentiality on a wide variety of complex and sensitive issues