Job Title: Finance and Administrative Officer (FAO)
Job Location: Wa- Upper West Region
Expected Duration: 2 years (renewable)

1.1 About Vibrant Village Foundation

The Vibrant Village Foundation (VVF) is a private US-based Foundation. We provide long-term funding and organizational support to local NGO partners and operate community development programs in Ghana and Kenya. In Ghana, we support Agriculture, Education, WASH, and Child Protection programs in the Upper West region since 2012. We are currently searching for an experienced person to assume the role of Finance and Administrative Officer (FAO).

2.1 Roles and Responsibilities

The post-holder shall assist the Finance and Administrative Manager to keep and maintain proper financial records and stewardship of the foundation:

2.2: Finance/ Accounting functions:

• Keep proper financial records of all transactions.
• Assist the Finance and Administrative Manager (FAM) in making appropriate entries into the accounting system or software.
• Support the FAM to prepare staff payroll.
• Prepare and submit payment of statutory returns to the Ghana Revenue Authority and other statutory bodies as may be applicable.
• Facilitate the payment of service providers and participants during workshops and trainings.
• Ensure that receipts of expenses are accurate and verifiable.
• Keep financial records out of reach from unauthorized persons.
• Ensure strict compliance and adherence to financial management policies and guidelines.
• Keep hard and soft copies of receipts, contracts, MoUs etc
• Develop and maintain good filing system at all times.
• Train staff and stakeholders on financial management policies and procedures of the foundation.

2.3 Administrative functions

• Manage office petty cash.
• Keep and maintain proper records of staff.
• Liaise with the Human Resource and Administrative Officer (HRAO) to ensure that all office equipment and facilities are in good working condition.
• Liaise with HRAO to ensure compliance with laid down policies and procedures.

3.1 Reporting

• Assist FAM in the preparation of financial reports.
• Establish and maintain a ‘Cashbook’ for petty cash.
• Prepare and share petty cash expenses with FAM for review and approval.
• Assist the FAM to prepare semi-annual reports and participate in staff review meetings.
• Report any suspected or actual cases of financial malfeasance or fraud to the FAM or Country Director within 24 hours of detecting or suspecting any case of fraud or malfeasance.
• Perform any other duty as may be assigned

Qualification Required & Experience

4.1 Profile and experience of the post-holder

• HND or Degree in Accounting, Finance or Banking is required. A Masters Degree will be an added advantage.
• Experience in using computers and office software packages (Word Processing, Spreadsheet, QuickBooks, etc.) and database packages, experience in handling web-based management systems.
• At least 3 years’ experience working in similar position with a non-profit organization
• Ability to work in multi-ethnic and culturally diverse stakeholders.
• Good verbal and written communication skills in English required.

Location: Fielmuo – Upper West Region

How To Apply For The Job

• In a single document, please submit your cover letter and CV including salary expectations to the recruiting team at:

[email protected]

Closing Date: 28 February, 2025

• Only shortlisted candidates will be contacted and
• Interviews will be conducted on a rolling basis.

Female Candidates and kindly encouraged to apply