This role is individually accountable for planning, coordinating and controlling all technical and facilities management activities on behalf of Old Mutual Ghana (OMG), and ensuring this meets the needs of OMG, its employees and stakeholders. The incumbent is individually accountable for achieving results through own efforts.

Duties

Compile budgets and manages facilities expenditure on technical service matters, including but not limited to soft services (e.g. cleaning, security/alarm & armed response, hygiene, interior plants, HVAC (heating, ventilation and air conditioning) services etc), general repair & maintenance, and issues relating to HVAC building infrastructure, branch/office equipment, pest control, etc.
Obtain and approve quotations to resolve facilities queries within facilities budget, and in accordance with OMG Procurement Policy and internal protocols.
Looking at most cost efficient facilities solutions and general day to day management of retail branches & commercial offices operating cost, including electricity, water, sewerage, refuse consumption.
Management of facilities responsibilities by managing soft service suppliers (e.g. cleaning, security, hygiene, interior plants, HVAC services etc) in accordance with SLAs.
Liaising with OMG Properties stakeholders, liaising with Landlords to honour their contractual obligations, and ensuring third party suppliers/vendors resolve facilities queries in a professional and workmanlike manner.
Maintains retail branches and commercial offices efficiently and financially optimal in all respects.
Scheduling routine inspections and emergency repairs with vendors.
Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces.
Ensuring that facilities meet government regulations and environmental, health and security standards.
Manages and controls risks in respect of machinery, plant, equipment, fire services and electrical reticulation, together with compliance with OMG requirements.
Manages and prepares monthly management reports to Chief Finance Officer, with monthly/yearly expenditure versus budget, trends and projections.
Any other duties as required.

Competencies

Accountable for service delivery through own efforts.
A clear understanding of local laws related to facilities, building, assets, safety, and more.
Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 1 year.
Makes increased contributions by broadening individual skills.
Collaborates effectively with others to achieve personal results.
Accepts and lives the company values.

Qualifications and Experience Required

A minimum of a Bachelor’s Degree from an accredited University is required
Minimum of 4 years’ post qualification experience in similar role
Working Knowledge of Life Insurance business is preferred
Leadership & People Management Skills
Project Management Skills
Communication and interpersonal skills
Must be computer literate and have good working knowledge of Microsoft Office suite