A reputable non-bank financial institution is seeking to recruit a suitably qualified person for the position of Estate Manager.

Job Summary

• Assist the Head, Admin to ensure that the company’s landed properties, assets and office equipment are properly maintained in an efficient and cost effective manner, to safeguard the utility and long life of the properties and equipment and help establish a safe and congenial working/living environment in line with the maintenance policy of the company

Duties and Responsibilities

• Undertake periodic inspections of the company’s properties to ascertain required works or actions in compliance with the company’s maintenance policy
• Liaise with supervisor to prepare relevant estimates for work
• Assist in the preparation of draft procurement plan in line with company’s annual budget
• Assist in the preparation of draft Tender documents and evaluation of same
• Liaise with the service providers for servicing and maintenance of buildings and installations
• Monitor of tenancies, liaise with tenants over obligations including demand for rent payment

Other Duties

• Vet utility bills and advice
• Assist storekeeper to maintain necessary stock levels for repairs/maintenance
• Assist in preparation of annual budget estimates for General Service/Estate unit
• Prepare draft memos, letters and reports as and when required

Working Relationships / Contacts

• Liaises with storekeeper/purchasing officer to ensure that required stocks are obtained/replenished as and when due
• Liaises with accounts/audit department to ensure prompt release of funds and /or settlement of bills
• Local authorities and public utilities companies
• Suppliers of building plants, equipment and materials
• Liaises with servicing contractors for necessary repairs/servicing/maintenance works
• Liaises with contractors for maintenance/repair works on the company’s buildings

Qualification Required & Experience

Possess a degree in any of the under listed areas:

• Facilities and Estate Management
• Land Management
• Quantity Surveying
• Land Economy

Professional Qualifications

Relevant professional qualification (GhIS, etc) and a minimum of 6 years progressive work experience, 2 of which must be in either of in the following areas

• Landlord & Tenant relationship
• Valuation
• Acquisitions & Disposal of properties
• Estate Management duties
• Assets inventory
• Knowledge in procurement is an added advantage

Competencies For The Position

Skills

• Be good at written and verbal communication
• Be organised
• Have a good computer skills
• Be a good negotiator
• Analytical skills
• Have an eye for detail when examining property and documentation
• Be able to co-ordinate the work of others
• Be able to get on with all kinds of people
• Be able cope well under pressure

Location: Accra