OBJECTIVE OF POSITION

To provide supervision and coordination of all procurement activities for TCDA

DUTIES AND RESPONSIBILITIES

1. Implement the procurement policies of TCDA by ensuring the purchase of materials, equipment, spares and other consumables and services at the optimum combination of quality, price, delivery and services.
2. Collate all requisitions-offshore purchases requisition/local purchase requisition from user departments and Zonal Offices
3. Confer with Departments and Zonal Offices regarding requirements, specifications, quantities, and quality of goods and services and delivery requirements
4. Establish letters of credit with Banks and complete the exchange control forms AI and AII for processing and fulfil the current auction formalities
5. Organize and control the clearance and forwarding of imported goods to effect prompt and speedy delivery to the various users
6. Prepare and submit monthly report on the activities of the unit to management
7. Interview suppliers and their representatives personally and maintain close contact by correspondence, telephone and visits
8. Implement measures to avoid irregular dealings in connection with procurement to adhere to purchasing code of ethics
9. Perform any other duties that may be assigned by CFO or management.

SUPERVISORY DUTIES

1. supervise immediate subordinates to ensure that time, quality and other set standards are adhered to
2. interpret conditions of service to and handle problems of immediate subordinates and (where necessary) consult with appropriate departments
3. Appraise the performance of immediate subordinates and review those for lower level subordinates
4. Identify the training needs of immediate subordinates and organize or recommend appropriate training for them
5. Administer disciplinary measures to immediate subordinates in accordance with TCDA’s disciplinary code and procedure

EXTERNAL RELATIONSHIP

Maintains contact with Customs, Excise and Preventive Service, Environmental Protection Agency, Inspection Agencies, Ministry of Trade, etc.

PERSONNEL SPECIFICATION

1. Masters Degree in Procurement management or Purchasing and Supply or equivalent
2. A minimum of five (5)years post qualification experience
3. Three (3) years satisfactory service as a Procurement Officer
4. Member of a Recognized Professional Body
5. Extensive Knowledge of the procurement laws in Ghana