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12 Sep 2023

Administrative Officer at Yinson

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Job Description

Overall purpose of the job

  • To provide effective and efficient administrative support to the team.

Principal accountabilities

  • To provide comprehensive administrative support to the whole team.
  • Co-ordinate all transport and logistics with respect to personnel movement and tracking in country and abroad.
  • Responsible for complete travel management by liaising with designated travel agents for cost efficient tickets, hotel accommodation, meet and greet, visas, vaccinations, health requirements, etc.
  • Organisation and co-ordination of all guests and colleagues visiting the Ghana Office in terms of LOIs, VOAs, immigration matters etc.
  • Responsible for ensuring the Office Reception is fully functional and manned at all times.
  • Responsible for coordinating all repairs, maintenance, generator / power and general upkeep of the office which includes liaising with the landlord / service providers on all issues pertaining to the office block.
  • Maintain a comprehensive administrative filing system of all administrative contracts and agreements.
  • Responsible for all staff house activities in relation to bill payments, cleaning, utilities, maintenance etc.
  • Assist in the preparation of paperwork for work and residence permits processing for all expat employees.
  • Ensure the office is stocked with stationery and groceries as appropriate.
  • Ensure the office is clean and presentable at all times by supervising the cleaners.
  • Responsible for supervising all drivers and coordinating their work plans.
  • Responsible for arranging office meetings/townhalls.
  • Maintain a comprehensive manual filing system of all inbound and outbound correspondences to the MD/CM
  • Act as a personal assistant to the MD/CM as and when required

Qualifications / Skills / Experience Required

  • Effective written, communication and organisation skills.
  • Previous experience in a similar function.
  • A degree in business administration or associated relevant degree.

Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 25th September, 2023

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