The successful candidate will perform a wide variety of professional level administrative duties involving budgets, policies, procedures, organisation, planning, contracts, facilities, equipment, supplies, personnel and special projects.

Duties and Responsibilities

·       Assisting in the day-to-day running of the Department.

·       Ensuring the safety and security of office properties and documents.

·       Responsible for insurance, legal, safety, and other compliance requirements.

·       Preparing reports on key activities/events in the Department.

·       Supervising the functions of some categories of staff in the Department.

·       Preparing Minutes of Meetings and Matters Arising there from and dealing with specific correspondence and documentation as and when required.

·       Consulting, researching, negotiating and monitoring contracts and agreements with suppliers, service providers, leasing agents and others.

·       Representing the Department on Committees and task forces for the development, scheduling, implementation and monitoring of programmes and projects.

·       Implementing and monitoring support services to other Departments.

·       Any other duty that may be assigned by the Director of Administration.

Qualification and Experience

Applicant must:

·       possess five (5) credits in WASSCE/GCE “O” Levels including English language and Mathematics at a sitting, or six (6) credits at not more than two (2) sittings including English Language and Mathematics;

·       possess a Bachelor of Arts or Science degree (Minimum, Second Class Lower);

·       have at least three (3) years post qualification experience in a reputable organisation;

·       not be more than forty (40) years.

DESIRABLE ATTRIBUTES

APPLICANTS FOR ALL POSITIONS MUST:

1. be able to use Personal Computers, MS Office software package and have knowledge of web-based systems;
2. be a team player with good inter-personal skills and be open and able to lead change;
3. possess influencing, analytical and communication skills;
4. be an organiser/planner with ability to be flexible and to be able to successfully implement ideas.