Job Purpose:

Responsible for office management, records management, stakeholder engagements, communications and event management activities of the Secretariat to achieve the objectives of the Capital Market Master Plan (CMMP).

Major Accountabilities & Responsibilities:

• Effectively manage the office of the CMMP
• Maintain diaries and arranging appointments for the Project Coordinator, the CMMP Steering Committee and related Working Groups.
• Manage the front desk of the Secretariat; answer phone calls, take messages and handle incoming and outgoing correspondences.
• Provide secretarial services and advice to the Project Coordinator.
• Responsible for keeping the records/files (soft and hard database) of the Secretariat.
• Organise and circulate information/messages, documents, and files appropriately.
• Schedule and organise meetings effectively and efficiently.
• Assist in the planning and implementation of events such as training, conferences, workshops etc.
• Maintain and monitor office supplies, ordering new stationery, furniture and electronics appliances as required.
• Assist the Project Coordinator and other team members with project tasks.
• Liaise with relevant organisations and clients.

    Educational, Professional Qualification and Experience

• First Degree in Business Administration, Human Resources Management, Social Sciences, or related field.
• Must have completed National Service.
• Minimum of 2-years post relevant work experience in office administration in a reputable organisation.
• Relevant knowledge of the Capital Market.

Technical, Managerial & Behavioural Skills Required:

• Knowledge of the laws, rules, regulations, guidelines relating to the securities industry and the capital market in general.
• Proven track record in building relationships working with the public sector, etc.
• Good understanding of the vision, framework, and deliverables of the CMMP.
• Working knowledge of the securities market operations.
• Strong administrative skills.
• Proficient with Microsoft Office applications, specifically Word, Excel, PowerPoint, and Outlook.
• Good planning and organisational skills.
• Excellent communications skills.
• Good report writing skills.
• Creative, innovative, and good business acumen.
• Trustworthiness
• Good interpersonal skills.
• Ability to work under pressure to meet deadlines.
• Strong ethical and professional skills etc.