About This Role:

• Are you able to provide administrative support to the General Administration/Support functions by effectively managing and performing a wide variety of administrative duties?

In This Role, You Will:

General Administration

• Assist the Support functions in organizing departments’ events (i.e. VIP visits, Regulators, Inter-mine Safety Competitions etc.).
• Arrange meetings and conferences, including preparing agendas and minutes for same.
• Collate and follow up on routine task assignment for internal and external meetings.
• Arrange travel and accommodation request for the Support functions/ Contractors and Government Officials when needed.
• Develop and maintain filing and database.
• Assist in managing site calendar, calendar for functional leads and external request register.
• Ensure timely submission of invoices.
• Complete and track cheque requests, initiate and track IT requests, expense reports, warehouse and purchase requisitions, and ‘smoko’ items, complete visitor authorization forms, maintenance of office stock and supplies etc.
• Assist with budget management, generate monthly cost report using SAP and submit monthly accruals for expenses under the support functions cost centers.
• Consolidate and copy bind Monthly/Quarterly/Annual of Statutory Reports and correspondences for external government agencies.
• Assist support functions with logistics on audit and inspections and input all corrective actions and compliance to work policies in Cintellate.
• Assist in organizing Social Responsibility Forum (SRF)meetings, as well as Traditional Authorities Stakeholder engagement.
• Assist in preparing junior staff timesheet and regular updates of all related HR digitized forms in prospector.

Organizational Communication

• Provide administrative support in maintaining internal communication channels including Electronic Information Boards (EIBs) and prospector.
• Provide administrative support in maintaining the professional outlook and Newmont brand where required.
• Liaise with the Communication department to ensure fact sheets and pull-ups are maintained at the front desk.
• Provide information about the establishment, such as location of departments or offices, employees within the organization, or services provided to Employees, Visitors and External Stakeholders.
• Prepare, collect, sort, distribute, and receive mail, and courier deliveries.
• Sort and distribute all documents assigned such as pay slips, pension statements to designated employees.

Your Training, Skills and Experience Checklist:

Formal Qualification (including Professional Registrations):

• BSc/BA degree in Business Administration or HND in Administration or a combination of certificates in a related field.

Additional Knowledge:

• Advance knowledge of the organizational structure and management team.
• Advance knowledge of vendors and suppliers applicable to the department.
• Advance knowledge of internal administration and communication processes, procedures and systems.
• Advance knowledge of the organization’s invoicing and requisition processes, procedures and systems.

Experience: 

• Minimum of 2 years’ experience in a similar role, preferably in a gold mining environment.

Technical Skills:

• Communication (written and verbal) and interpersonal skills.
• Computer literacy skills – MS Office (Word, Excel, PowerPoint and Outlook).
• Information monitoring and management skills.
• Planning, organizing and prioritizing skills.

Behavioural Attributes:

• Reliable.
• Detail oriented.
• Takes initiative.
• Results driven.
• Proactive.
• Resilient.
• Confidentiality.
• Diplomacy.
• Team player.
• Customer focused.
• Safety conscious.

Working Conditions

• Position is located at the Akyem Underground mine.
• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
• Physical Demands: While performing the duties of the job, the employee is required to sit at a desk for extended periods, climb stairs, walk and stand.
• Work Environment: The noise level in the office work environment is minimal.