a. JOB IDENTIFICATION

Job Title: Accountant

Company/Group: Toptech Engineering West Africa Limited

Unit: Finance

b. ORGANISATIONAL RELATIONSHIPS

Reports Directly to:

• Managing Director (Toptech Ghana)

Reports Indirectly to:

• Group Finance Head (Toptech Group, Lagos)

c. Job Summary

• Preparing financial statements and reports.

d. SPECIFIC DUTIES AND RESPONSIBILITIES

Regular Duties

• Assist in the development and implementation of goals, policies, priorities, and procedures relating to financial management, budgeting, and accounting.
• Prepare various financial statements and reports.
• Maintain accounting records showing receipts and expenditures.
• Direct the maintenance of:
  • General ledger
  • Subsidiary ledgers
  • Accounts receivable
  • Revenue distribution
  • Depreciation
  • Cost accounting
  • Property records
  • Operating expenses
• Prepare statements and reports of estimated future costs and revenues.
• Review financial statements with management personnel.

Periodic Duties

• Prepare statements and reports of estimated future costs and revenues.
• Coordinate the preparation of external audit materials and external financial reporting.
• Review financial statements with management personnel.
• Assist in the installation and maintenance of new accounting, inventory, property, and other related procedures and controls.

e. MACHINES & OTHER EQUIPMENT USED

• Laptop
• Printer
• Scanner
• Photocopying Machine
• Mobile Phone

f. WORK GUIDES AND REFERENCES

• ISO 9001:2015 Standard
• IFRS Guidelines
• Other relevant accounting standards and principles

g. COMPETENCIES

Education

• B.Sc. in Accounting

Professional Qualification

• Professional Accounting Qualification

Work Experience

• Minimum of 10 years experience

Skills

• Good communication skills
• Good interpersonal skills
• Ability to learn fast
• Good team player

Job-Related Requirements

• Knowledge of International Financial Reporting Standards (IFRS)
• Excellent Microsoft Excel skills
• Efficient use of Sage Evolution Accounting Package
• Excellent written and verbal communication skills

EXTRACT – KPI (KEY PERFORMANCE INDICES)

Salary Payment

Salary must not cross over into the following month. Salaries must be paid on or before the last working day of each month.

Reporting

Timely submission of:

• Weekly reports
• Month-end reports for office operations
• Quarterly reports for the Board

Loan Portfolio

• Monitor the loan portfolio.
• Source loans to finance projects when required.
• Reduce interest payments by minimizing loan exposure.

Receivables

• Ensure adequate follow-up on receivables with measurable results.

Budget / Actual

• Align budget with actual expenditure.
• Monitor budget performance.

Other Staff Matters

Responsible for:

• Staff welfare
• Cooperative matters
• Commissions
• Dividends
• Allowances

Subsidiaries

• Ensure all inter-company transactions are properly recorded.
• Conduct quarterly inter-company reconciliations.

Statutory Remittances

Ensure all statutory payments, including:

• PAYE
• Pension
• VAT
• Other statutory obligations

are paid monthly and on time.

Gross Profit Target

• Achieve the allocated quarterly gross profit target.