23 Mar 2016

UNESCO Job Vacancy : Program Assistant

Are you an employer looking to recruit qualified candidates? Post Premium Jobs Today.
We have the Largest Job Seeker Visits!! Find Out Here

UNESCO Accra is inviting applications from qualified Ghanaian Nationals for the following position: Program Assistant

Specific tasks for the post will be as follows:

•   Aids Programme Specialists in the search, location, compilation, review and update of information and data used in the development of documents, work plans and budgets; enters and updates approved work plan/budget data in the electronic system, ensuring accuracy and compliance with approved amounts; runs reports from the automated systems in order to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics and/or projections for use and scrutiny by supervisor and responsible managers.
•   Prepares a variety of administrative documentation using examples or templates; initiates administrative procedures and ensures follow-up; reviews requests for payments against contractual obligations in the financial system, and provides information on payment status and remaining obligations to supervisor(s).
•   Organises meetings, events and workshops by booking venues, equipment and providing other related logistical support; identifying, reviewing for style, format and accuracy, and assembling documents and pertinent information in support of such events and meetings; collating information and data for presentations; initiating procedures for associated services required; provides administrative support during the event; collects minutes and decisions.
•   Initiates travel authorisations in conjunction with meetings, workshops, conferences or sessions; makes travel arrangements; tracks and prepare itinerary and agenda; prepare associated documentation; facilitate the travels of visiting officials by providing information and preparing the necessary documentation.
•   Receives, analyses, sorts, registers and distributes correspondence, documents and process requests for data and reports; determines the importance and priority of documents received and follows-up required; drafts correspondence as well as emails/faxes; reviews, proofreads and edits out-going correspondence according to standard practices and protocol, and to ensure proper grammar, spelling and punctuation; recommends changes/corrections; and provides informal translations of documents.
•   Responds to enquiries and follows-up on routine outstanding matters; provides information to supervisors) and colleagues; makes appointments, receives visitors and takes telephone calls, answering enquiries and/or referring them to the applicable specialist. As directed, liaises with HQ services to obtain additional information/clarification. Records, updates and retrieves information, documentation and data from the Office/ Bureau filing systems.
•   Additional activities that may be required to ensure the success of the work team.

Qualification Required & Experience

•   Education A minimum of First Degree in related field.
•   Work Experience: Minimum of 3-5 years of relevant professional experience as a programme assistant or in a secretarial post


•   Good interpersonal skills, ability to prioritise, plan and effectively deliver work assignments;
•   Good knowledge and skills in IT solutions for word processing and administrative and financial management, as well as ability to work in multinational environment.
•   Ability to work and deliver under pressure.

Languages: Fluency in written and spoken English

Location: Accra

How to Apply

Interested candidates should submit their letter and CV to The Finance and Administrative Officer using UNESCO CV Form:- Click Here To Download UNESCO CV Form Send completed CV to: [email protected] Closing Date: 08 April, 2016 UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.

Dont Miss Latest Jobs In Ghana. Subscribe Today. CLICK HERE

Apply for this Job

error: Content is protected !!