11 Jan 2016

UNESCO Job Vacancy : Administrative Assistant

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UNESCO Accra is inviting applications from qualified Ghanaians Nationals for the following position.

  • Position Title:        Administrative Assistant (L4)
  • Type of contract:    Fixed Term
  • Duration:               02 (Two) Years
  • Annual salary:        As per UN salary scale

Summary of Responsibilities:

  • The Administrative assistant will assist in the preparation of Budgets, Work plans, Budget report etc.
  • Verifies budgetary/financial transactions and expenditures, inputting data In the automated financial management system SAP for payment and reporting on activity implementation and expenditure status.
  • Assist in preparation of regular and ad hoc budgetary/financial updates, reports, statistics and or projections for use and scrutiny by Accra Office, HQ.
  • Prepare administrative paperwork and forms, submit request for approval and provided processing assistance and support budgetary/financial Initiatives
  • Maintain office petty cash, act as bank focal point, carry on reconciliation and follow up on bank documents
  • Prepare a variety of contractual documents, assist in procurement and travel management.
  • Liaise with service providers/regulatory authorities for utilities, custom, VAT and other relevant services.
  • Assist in HR related activities such as drafting routine correspondences, record keeping and other relevant works.
  • Performs additional duties that may be required to ensure the success of the work team.

Required Skills or Experience

  • Minimum of University Degree in Business administration/Finance/Accounting and relevant field.
  • Minimum of 5 years of relevant professional experiences particularly in Finance and Administration.
  • Good knowledge of the UN rules, procedures in financial transaction and experience in budgetary planning and reporting and the use of ERP would be an advantage.

Other Skills/Competencies:

  • Confidentiality, Communication/organizational skills, Flexibility/Adaptability, Team Work, Analytical skills.
  • Proficiency in Microsoft Office suites is required.
  • Fluency in written and spoken English .

How to Apply

  • Interested candidates should submit their application letter and CV to The Finance and Administrative Officer ([email protected]) using UNESCO CV form (http://en.unesco.org/careers/media/3705).
  • The deadline is Friday, 15 January 2016 at midnight (Accra time). Applications that do not meet the requirements as described above will not be considered.
  • Only candidates with Ghanaian nationality may apply for this post.

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