11 Aug 2017

Reputable Company Job Vacancy : Administrative Secretary

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A reputable construction company in Accra with offices in pantang and has operations in all regions in Ghana is looking for a highly qualified and motivated person for the role of

General Purpose

• Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handing information.

Main Job Tasks and Responsibilities

• Prepare and manage correspondence, reports and documents
• Organise and coordinate meetings, conferences,travel arrangements
• take, type and distribute minutes of meetings
• implement and maintain office systems
• maintain schedules and calendars
• arrange and confirm appointments
• organize internals and external events
• handle incoming mail and other material
• set up and maintain filling systems
• set up work procedures
• collate information
• maintain databases
• communicate verbally and in writing to answer inquires and provide information
• liaison with internal and external contacts
• coordinate the flow of information both internally and externally
• operate office equipment
• manage office supplies

Qualification Required & Experience

• A minimum of HND in Secretarial studies from a reputable Tertiary Institution with a BSc or an MSc as an advantage ,culminated with an over 5 year post educational experience.
• relevant training or qualification
• Knowledge and experience of relevant software applications-spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• proficient in spelling ,punctuation,grammar and other English language skills
• proven experience of producing correspondence and documents
• proven experience in information and communication management
• required typing speed

Key Competencies

• verbal and written communication skills
• attention to detail
• confidentiality
• planning and organising
• time management
• interpersonal skill
• customer-service orientation
• initiative
• reliability
• stress tolerance

Location: Accra

How to Apply

All application should be mailed to the: The Managing Director P.O.Box 15703 Accra-North However, soft-copies of applications could be mailed to the following emails: [email protected] / [email protected] / [email protected] Closing Date: 18 August, 2017

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