19 Feb 2018

Reputable Company Job Vacancy : Administrative Assistant

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Our outfit is a health wellness and fitness center. We are currently
engaging the services of Administrative Assistant.

The job title- Administrative Assistant.
The Job Location- Accra
Name of company- Mary Addai’s Health, wellness and fitness center.
Monthly payment- 1,200cedi

Job description- Duties (including, but not limited to) :
Relieves management of daily operational problems by responding to all
forms of inquiries by seeking the appropriate resources for
resolution. May have receptionist responsibilities for management or
the department. Develops relationships with internal personnel or
departments, vendors or customers to follow-up with issues, obtain
services, or finalize plans or agreements. Acts as the department or
functional liaison for purchasing, payroll, facilities, equipment or
I/S activities. Manages upkeep of manuals or education materials. If
applicable, responsible for maintenance of department mailing lists,
various logs e.g. mail, visitors, licensing logs.

Assists management with maintenance of Policies and Procedures,
documentation revisions and recording of meeting minutes. Uses various
database software to create routine and non-routine reports,
presentation materials or documents. Uses advanced software programs
e.g. spreadsheets, graphics to create or generate documents, web pages
or articles, statistical reports or tables, graphics presentations, or
educational materials requiring data collection, mathematical
manipulations, or information research.

May perform data entry into databases e.g. time and labor. May be
responsible for data integrity of unit databases, reports or
documents.

Creates draft or final written correspondence for management review.
Communicates instructions from management or other personnel to staff
to expedite workflow through the department or project and perform all
necessary follow-up to problems. May be responsible for entering
information, articles, or reports into department or functional web
sites. Uses various advanced software tools to create non-routine or
ad hoc reports, documents or presentation materials for meetings,
seminars, education or events.

Assists management with budget development, expense tracking.
Responsible for direct input of data or creation for various reports
to assist in the budgeting process. May be accountable for assisting
management or project team to meet financial goals of the department
or project and/or related accounts payable/receivables. Identifies
problems and propose resolutions to management. May be accountable for
limited funds disbursement for the department without management
immediate approval.

Manages the department or manager’s schedules and calendars.
Scheduling duties includes making travel arrangements/accommodations
for
management or personnel, room scheduling, communications of
itineraries etc. Resolves scheduling conflicts. Creates the necessary
communications and sends to all personnel regarding meetings, classes,
seminars etc. Monitors deadlines and may ensure deadlines are met and
proper arrangements made for presentations and necessary presentation
materials.

Qualification required– Must be HND/Bsc holder.



How to Apply

Interested applicant should send application and CV to- [email protected]




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