22 Feb 2021

Regional Accountant at ActionAid Ghana (AAG)

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Job Description


ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty.

ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following position: Regional Accountant

Job Purpose:

• Responsible for the day-to-day management of the regional office finances as well as supporting partners in the region to establish effective financial management systems to enhance their accountability responsibilities.

Key Responsibilities:

• Review payment requests and supporting documents and make recommendation for approval or otherwise
• Review cost classification for transactions processed in SUN to ensure that they are in line with approved classification and budget
• Perform monthly reconciliation to identify errors and omissions and rectify them to ensure data completeness and accuracy
• Prepare timely monthly and quarterly financial reports to management to aid decision-making in the regional programme
• Support audit of regional programme and follow up on implementation of audit recommendations
• Review staff float retirements and post transactions in line with approved budget lines
• Compile overdue float report for PM’s approval for deductions from staff salary in accordance with LFPPM

Banking and Treasury Functions

• Responsible for establishing appropriate banking relations in the region
• Prepare timely monthly bank reconciliations ensuring accuracy and completeness.
• Prepare daily cash forecasts to determine the regional programme’s cash needs and advise fund requests and cash remittance in accordance with approved budget
• Prepare cash transfer request for the regional programme’s remittances in line with their funding and liquidity requirements
• Review petty cash replenishment requests and advise on required amount
• Conduct periodic surprise petty cash counts with Programme Support Officer and reconcile any differences
• Follow up with bankers for corrections of errors and other banking transactions including follow ups on audit circularisation and amendment of signatories.
• Maintain a register of cheque books obtained from the bank, issue books for transaction processing and make periodic requests from the bank as and when necessary

Budgets and Budgetary Control

• Support allocation of available resources for programme activities in the region
• Provide the necessary budget and costing guidelines for the programme team
• Supporting programme officers, partners and other team members to complete costing and budgeting templates for review and approval
• Consolidate regional programme’s budgets and prepare cash flows in accordance with the expenditure phasing per activities costing
• Work with PM and other budget holders to review and revise budgets in accordance with feedback received from budget reviewers
• Actively participate in PRRP processes to identify finance and accountability issues that should bespearheaded by the finance team

Contract Management

• Responsible for overall financial management of Projects implemented in the region
• Responsible for the costing of project proposals initiated or relating to the region
• Liaise with Finance Manager to create project codes, budget codes and vision reports for the project in line with donors reporting format
• Provide periodic management reports to project team and for donors report
• facilitate audit of project activities in the region
• Support proposal development and costing of activities of concept notes and proposals using appropriate activity costing sheets and convert to donor formats as may be prescribed
• Conduct site visits for construction projects and use information to review payment requests and engineers certifications before payments are made.

Partnerships

• Support partners in the preparation of their annual plans and budgets
• Review periodic work plans submitted by partners and recommend appropriate action to Programme Manager
• Review and reconcile partners reports with funds transfer and take appropriate action to facilitate future transfer of funds to partners
• Conduct expenditure verification to reconcile funds transfer against work done and identify internal control and capacity gaps and recommend appropriate action to management and the partner
• Submit Quarterly Expenditure Verification Reports (EVR) to Internal Auditor
• Design appropriate support and capacity building programmes to support partners to address their internal control and capacity weakness
• Where appropriate support partners to address audit recommendations from internal or external audits
• support appraisal of new partners and report to management

Other Responsibilities

• support capacity building of non-finance staff on financial management
• Support implementation of programme activities and act as facilitator, rapporteur, manage programme float for payment of per diem and other workshop related payments, or perform other functions as may be appropriate and determined by the Regional Programme Manager
• Perform stock counts and fixed assets verification jointly with Programme Support Officer
• Review all legal documents generated from the region and advise management accordingly
• Maintain register of contracts and other legal documents of the organisation
• Support profile/message collection and photo updates from time to time as the Regional Programme team may prescribe
• Perform float and staff debtor circularisation and advise management on appropriate action on overdue debts and defaulting staff
• Compile and compute deductions for private mileage for private usage of official vehicle and advise payroll officer for appropriate deductions
• In the absence of the Programme Support Officer, or whenever necessary, process transactions, cheques and capture data into sun in real-time
• Perform other functions that will be assigned by management from time to time

Safeguarding Responsibilities

• To be abreast with the child protection and safeguarding policies
• Educate relevant stakeholders on child protection and safeguarding policy as appropriate.
• Report safeguarding issue that emerge in course of duties to Supervisor

Qualification Required & Experience

• Post graduate degree or its equivalent with 3 years’ experience

TECHNICAL(State core job knowledge/skills required for successful execution of the job

• Knowledge of HRBA programming
• Knowledge of Financial and management accounting
• Knowledge of budgets and budgetary control
• Knowledge of treasury and cash management
• Knowledge of procurement and stores management
• Knowledge of project and contract management
• Knowledge of advanced spread-sheet, word-processing and presentation
• Advance knowledge of accounting software especially SUN 6.3 and Query and AnalysisB1.
• Knowledge of audit and attestation
• Knowledge of internal control and application of accounting standards
• Knowledge of the use of management science tools for both situations of certainty and uncertainty
• Knowledge of payroll preparation and reconciliations
• Knowledge of taxation
• Knowledge of corporate law

PERSONALITY (State core personal attributes required for successful execution of the job)

• Reliability
• Risk Orientation
• Reaction time
• Proactive
• Sensitivity
• Analytical
• Openness and candour

Location: Accra

How to Apply For The Job

Please note that Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:

[email protected]

Closing Date: 04 March, 2020

Only short-listed applicants will be contacted.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”



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