4 Feb 2021

Office Manager at Virtual Security Africa

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Job Description


As an Office Manager, you will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Location: Accra and Takoradi Offices

Job Duties:

  • Coordinate and oversee all office operations at our various branches
  • Represent the company on important business meetings, the ability to create and deliver presentations on behalf of the company when required.
  • Promote and maintain safety at the office always.
  • Develop and update office procedures and work with other departments to develop policies
  • Coordinate office facility and equipment maintenance and maintain office supply inventory
  • Coordinate and plan all company events, organize meetings and schedule appointments
  • Negotiate with vendors and service providers when required.
  • Establish filing systems and record-keeping standards
  • Approve supply requisition requests
  • Supervise, guide and coach administrative team members
  • Delegate clerical tasks to office team members
  • Assist with recruitment and screening of administrative candidates
  • Conduct performance reviews of Administrative team members
  • Answering customers’ questions and escalating complex issues to the relevant department as needed.
  • Providing in-depth knowledge of company products.
  • Developing and sustaining long-lasting relationships with employees and customers.

Qualification and Requirements

  • A minimum of HND/Bachelor’s degree in Business Administration, or related field.
  • At least a minimum of 2 to 5 years working experience as an Administrative/Office Manager
  • Good organizational and planning skills
  • Must be proactive and results-oriented.
  • Strong analytical and problem-solving skills.
  • Good leadership and communication skills.
  • Must be able to take initiative and be a good decision-maker.
  • Excellent time management and attention to details.
  • Must be a good team player and reliable
  • Must be proficient in Microsoft Office Suite.


Method of Application

Interested persons who meet the criteria above should forward their CV’s and Application to [email protected] 

Only shortlisted applicants will be contacted.





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