13 Apr 2016

JSI Job Vacancy : Program Assistant (M&E And KMPM)

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JSI Research and Training Institute, Inc. is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 104 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years.

Job Description

  • Supervisor: M&E Advisor
  • Project:  Strengthening Partnerships, Results and Innovations Globally (SPRING)
  • Job Location: USAID/JSI SPRING Ghana Office (Tamale)
  • Closing Date:  April 25, 2016

Background and Overall Scope
The Global SPRING Project is a five-year cooperative agreement funded by USAID. SPRING’s overarching vision is to reduce undernutrition, prevent stunting, and reduce the prevalence of anemia among women and children, especially in the first 1000 days of life. By providing state-of-the-art technical support, SPRING aims to strengthen country efforts to scale up high-impact nutrition practices and policies to improve maternal and child nutrition outcomes. The SPRING project implementation team consists of JSI Research & Training Institute, Inc., Helen Keller International, International Food Policy Research Institute, Save the Children, and The Manoff Group.

SPRING/Ghana commenced operations from June 2014 and is complementing other projects under the Feed-the-Future country strategy that is contributing to USAID/Ghana’s goal of reducing the prevalence of stunting and anemia in northern Ghana.
SPRING/Ghana is collaborating with the Ghana Health Service (GHS) Nutrition Department and partners, to reposition and prioritize the anemia agenda at the national, regional and district levels in Ghana. SPRING/Ghana is leveraging the global SPRING technical capacity and experience in anemia programming to complement and help strengthen the multi-sectoral program strategy approach. The Anemia Program Specialist is responsible for coordinating with the GHS on SPRING/Ghana’s technical and programmatic approach to implement anemia control activities that involves the participation of several other stakeholders.  This position will provide technical leadership, capacity building for quality anemia program, and programmatic operational support.

Major duties and responsibilities include but are not limited to the following:
Under the direction of the M&E Advisor & Knowledge Management Program Manager:

  1. Support M&E and Knowledge Management Teams by providing general day to day financial and administrative support.
  2. M&E data entry and support:
    • Entering M&E relevant reports into the online (TraiNet) systems;
    • Preparing and sorting received documents and identifying forms that need to be entered;
    • Ensuring accuracy of entered data and comparing it with the existing filing system to make sure all records are consistent and aligned;
    • Support the analysis of data in line with the M&E framework;
    • Support the coordination and execution of events in the department, e.g., organizational project learning by developing, collecting and disseminating relevant information on monitoring, evaluation and research;
    • Work closely and on a daily basis with the Monitoring and Evaluation Officer on all data collection, data entry and data analysis;
    • Provide day-to-day supports in monitoring and evaluation, data collection, interviews, surveys, data clarity and data delivery;
    • Provide day-to-day verification of data quality and ensure all data is input into database platform and analysed in an integrity manner;
  3. Support workshops and meetings:
    • Plan, schedule and prepare meetings, workshops, monitoring visits, reviews, presentations with SPRING staff and partners;
    • Help prepare and disseminate workshop materials. Ensure SPRING districts receive training/workshop materials and that logistics are in place in a timely manner including but not limited to invitations and attendance confirmation of participants, info packets to participants, monitoring checklists, weight cards, etc.;
    • Ensure that participants, facilitators and project staff attending workshops, meetings, etc. complete registration formalities;
    • Ensure that payments to participants and facilitators during workshops, meetings, etc, are made according to SPRING policy and procedures;
  4. Assist in reception of district reports:
    • Review and summarize monthly reports from District Coordinators and ensure common issues are documented and brought to the attention of the Advisors and KMP Manager and monitor corrective action taken by them;
    • Support the documentation of lessons learnt, best practices and success stories;
    • Help prepare field visit reports and other district related reports;
  5. Communication and coordination with DC’s and DO’s:
    • Ensure timely responses to inquiries from District Coordinators;
    • Help prepare briefs and minutes of project activities for presentation to stakeholders;
    • Document follow-up action to be undertaken by Advisor and the KMP Manager;
  6. Logistics support:
    • Office work including photocopying, printing, typing, binding, etc.;
    • Update M&E and Knowledge Management team members in regard to procurement and logistics and timely payment of vendors;
  7. Monitoring field activities:
    • Assist in monitoring implementation of activities in health facilities, project communities and districts;
  8. Other duties as assigned by the supervisor.

Required Skills or Experience

  • A university degree in any social or natural science discipline i.e. Statistics, Mathematics or other qualifications relevant to the position.
  • Must have completed National service.
  • Ability to work independently with minimum supervision in a multi-cultural environment.
  • Excellent written and verbal communication, analytical, decision making, problem solving and administrative skills.
  • Ability to juggle multiple assignments, meet deadlines, work flexibly in a dynamic, fast paced environment, and maintain sense of perspective.
  • Good computer skills MS Office (minimum Word, Excel and internet.)
  • Excellent organizational skills and attention to detail.
  • A minimum of 1 year relevant work experience with USAID funded project will be an added advantage.

How to Apply

JSI is an equal opportunity employer. All qualified individual are welcome to apply. Interested applicants with the requisite qualification(s) and related work experience should submit
  1. Application Letter addressed to the HR Manager as below:
  2. Detailed Curriculum Vitae including Names, Title, Organization, Phone number, Email and Addresses of Three (3) Referees to [email protected].  Please write the title of the job in the subject line.
  • Applications should be submitted  by April 25, 2016
  • JSI will only contact short-listed applicants. Please no phone calls.
  • Interested applicants are also encouraged to visit the sites below for more information about JSI and SPRING/Ghana www.jsi.com; http://www.spring-nutrition.org

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