5 Apr 2018

G4S Job Vacancy : Records Officer (Accra) – G4S Security Services

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The Records Officer will:

  • Reports to the Human Resource Manager
  • Maintain and manage the records room of the HR Department

Role Responsibility:

  • Oversee the management of electronic and/or paper-based documents and files
  • Advises on and implements new records management policies and classification system
  • Carries out documentation on new recruits and issues staff ID numbers
  • Creates personnel files for newly hired staff and receives staff details and files them
  • Facilitate the development of filing systems and maintaining these to meet administrative, legal and financial requirements
  • Makes photocopies of letters and distributes copies appropriately and then makes arrangements for delivery of external copies.
  • Files all correspondence on employees status i.e. dismissal, termination, resignation acceptance, invitation to hearing, outcome of hearing, excuse duty form, annual leave application, suspension, promotion, demotion, pay review etc.
  • Updates the files in the records room periodically i.e. archive inactive files after every two years.
  • Prepares submits reports of newly hired employees to the Human Resource Manager and submit a cumulative report at month end.
  • Carries out employee files audit and submit report to HR Manager on quarterly basis
  • Effectively listens to others, expressing ideas, both orally and in writing and providing relevant and timely support with feedback information to HRM.
  • Proper filing of personnel records and other related documents. Neat  and arranged
  • Assist staff in other departments on the management of the records and information
  • Performs any other duties that may be assigned from time to time


The Ideal Candidate:

  • A Diploma in Library and Information Science, Records management or Archive Management or a related field from a certified University
  • Two years (2) relevant working experience
  • High level of integrity and confidentiality
  • Excellent organization skills and ability to work with minimal supervision
  • Good communication and interpersonal skills
  •  IT literacy

How to Apply

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