17 Apr 2018

Foreign and Commonwealth Office Job Vacancy : Estates and Facilities Manager

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Main purpose of job

Manage the Estates owned and rented by the BHC to deliver Value for Money in line with FCO policy.

Manage the Office facilities, including Health and Safety Compliance, Maintaining Capital Asset Register and liaising with TWG to ensure maintenance issues are addressed swiftly.

Line Manage Procurement Officer, including writing of Tender Documents/contracts.

Liaison with Procurement Hubs.

Roles and responsibilities

Estates:

  • Run Housing Committee
  • Source new UK based staff accommodation in line with Housing policy (manage staff expectations)
  • Prepare all housing ready for arrivals and hand backs to landlords
  • Point of contact for all UK based incoming staff for accommodation
  • Inspect new properties to ensure they meet all FCO regulations
  • Health and Safety compliance for all properties
  • Carryout March in and March Out
  • Liaise with TWG on any refurbishment of properties
  • Implement All Housing policy documents
  • Manage All furniture and white goods from purchasing new ones to replacing faulty ones
  • Manage all leases
  • Pay all invoices
  • Deal with any issues with landlords
  • Deal with any issues from staff about properties or the compounds
  • Manage all ground leases and ensure payments are done in the UK
  • Liaise with ESD on any estates issues
  • Update Pyramid database
  • Pay all utility bills and keep records of any expenditure
  • Complete ACCA
  • Line Manage estates assistant, cleaners, messengers
  • Day to Day business and questions and being proactive
  • Authorise CCC & GPC card expenditure

Facilities:

  • Manage all Office Buildings
  • Manage all BHC amenities, write policy for them and keep access records
  • Report any faults and liaise with TWG to ensure they are fixed
  • Pay all ground rents
  • Pay all utility bills and keep records of any expenditure
  • Update Capital Asset Register
  • Complete ACCA
  • Health & Safety Compliance for all offices
  • Pay all utility bills
  • Manage any office moves and refurbishments
  • Point of Contact for any issues
  • Manage cleaning supplies and office stores
  • Authorize CCC & GPC card expenditure

Procurement:

  • Oversee any office procurement including writing of tenders or contracts in line with FCO policy
  • Liaise with Procurement hub on any tenders or contracts over £25,000
  • Liaise with PSAB on all tenders or contacts over £85,000
  • Line Manage the Procurement Officer
  • Answer questions from PAGs on procurement policy

 

Essential qualifications, skills and experience

Resilience, Pro-Active, Flexible

Experience in Managing Estates

 

Desirable qualifications, skills and experience

Facilities Management experience

Relationship Management experience (dealing with Landlords)

 

Required competencies

Seeing the Big Picture, Making Effective Decisions, Delivering Value for Money, Demonstrating Resilience


How to Apply

Submit your CV and Application on Company Website : Click Here




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