19 May 2017

CookClean Ghana Job Vacancy : Female Executive Assistant

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A reputable private company is seeking to employ experienced self-motivated professionals to fill the following vacancy: Executive Assistant to CEO

 PURPOSE:

  • This position is responsible for providing administrative duties for the CEO.
  • This role will assist with general administrative support tasks, various projects, tasks and support the planning and execution of travel, meetings, and reports.
  • This position may also train and supervise lower-level clerical staff.

Key Responsibilities

  • Provide a comprehensive secretarial and administration service to the chief Executive across the range of his work.
  • To maintain and organize the Chief Executive’s diary, filing system and all other relevant areas as necessary.
  • Support the Chief Executive in projects, proposals, bids, etc. through research, consultation, term-management.
  • To draft speeches, articles, briefings and project proposals as requested by the Chief Executive.
  • To professionally represent the organization at sector networking events
  • To facilitate meetings, schedule debriefing meetings so follow up action can be implemented.
  • Also by arranging refreshments, seating and taking minutes as required
  • To co-ordinate staff/board residential and meetings
  • To respond to Board member, both orally and in writing
  • To co-ordinate all senior management and board member travel arrangements
  • To be responsible for receiving enquiries and providing an effective referral service to service users
  • To ensure the effective management and update of all relevant databases
  • To be  amenable, professional and approachable at all times

 WORKING CONDITIONS:

  • The position is located in the regional office – Accra.
  • Extended and unpredictable hours.

 TRAINING AND EXPERIENCE:

  • Educated to degree level standard or equivalent (desirable)
  • Minimum 3 years’ executive/administrative assistant experience or equivalent combination of training and experience are necessary.

 Skills and Abilities:

  • Excellent written and verbal communication skills.
  • High proficiency in the use of Microsoft applications required, including Outlook, PowerPoint, Word and Excel is required.
  • Advanced knowledge of office equipment and advanced computer skills
  • Ability to work independently, exercising initiative, discretion and judgment and make appropriate decisions within the scope of assigned responsibility.
  • Ability to work under tight deadlines and manage multiple projects.
  • Must be tactful and professional.
  • Handles details of a highly confidential and critical nature
  • The ability to pay high attention to detail to ensure that high quality work leaves the organization
  • Experience in working with senior level executives within and outside the company, as well as experience with customers, visitors, vendors and other dignitaries.
  • Prioritization skills and competent follow through skills.
  • Requires in-depth knowledge of company operations, policies, and procedures.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
  • Strong and excellent interpersonal skills with an approachable personality
  • Flexibility, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Ability to work in a flexible manner – out of hours as required
  • Excellent written English and the ability to communicate at all levels
  • Excellent letter writing and organisational skills
  • Ability to represent the company externally with key stakeholders


How to Apply

Interested Candidates should send their CVs together with Application letter satating the position being applied for to [email protected] or The HR Manager P. O. Box CT 11252, Cantonments, Accra no later than Friday 30th June, 2017. Only Shortlisted candidates will be contacted




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