23 Mar 2016

UNESCO Job Vacancy : Program Assistant

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UNESCO Accra is inviting applications from qualified Ghanaian Nationals for the following position: Program Assistant

Specific tasks for the post will be as follows:

•   Aids Programme Specialists in the search, location, compilation, review and update of information and data used in the development of documents, work plans and budgets; enters and updates approved work plan/budget data in the electronic system, ensuring accuracy and compliance with approved amounts; runs reports from the automated systems in order to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics and/or projections for use and scrutiny by supervisor and responsible managers.
•   Prepares a variety of administrative documentation using examples or templates; initiates administrative procedures and ensures follow-up; reviews requests for payments against contractual obligations in the financial system, and provides information on payment status and remaining obligations to supervisor(s).
•   Organises meetings, events and workshops by booking venues, equipment and providing other related logistical support; identifying, reviewing for style, format and accuracy, and assembling documents and pertinent information in support of such events and meetings; collating information and data for presentations; initiating procedures for associated services required; provides administrative support during the event; collects minutes and decisions.
•   Initiates travel authorisations in conjunction with meetings, workshops, conferences or sessions; makes travel arrangements; tracks and prepare itinerary and agenda; prepare associated documentation; facilitate the travels of visiting officials by providing information and preparing the necessary documentation.
•   Receives, analyses, sorts, registers and distributes correspondence, documents and process requests for data and reports; determines the importance and priority of documents received and follows-up required; drafts correspondence as well as emails/faxes; reviews, proofreads and edits out-going correspondence according to standard practices and protocol, and to ensure proper grammar, spelling and punctuation; recommends changes/corrections; and provides informal translations of documents.
•   Responds to enquiries and follows-up on routine outstanding matters; provides information to supervisors) and colleagues; makes appointments, receives visitors and takes telephone calls, answering enquiries and/or referring them to the applicable specialist. As directed, liaises with HQ services to obtain additional information/clarification. Records, updates and retrieves information, documentation and data from the Office/ Bureau filing systems.
•   Additional activities that may be required to ensure the success of the work team.

Qualification Required & Experience

•   Education A minimum of First Degree in related field.
•   Work Experience: Minimum of 3-5 years of relevant professional experience as a programme assistant or in a secretarial post

Skills/Competencies:

•   Good interpersonal skills, ability to prioritise, plan and effectively deliver work assignments;
•   Good knowledge and skills in IT solutions for word processing and administrative and financial management, as well as ability to work in multinational environment.
•   Ability to work and deliver under pressure.

Languages: Fluency in written and spoken English

Location: Accra




How to Apply

Interested candidates should submit their letter and CV to The Finance and Administrative Officer using UNESCO CV Form:- Click Here To Download UNESCO CV Form Send completed CV to: [email protected] Closing Date: 08 April, 2016 UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.




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