8 Jan 2016

Reputable Company Job Vacancy : Secretary

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Our client, a reputable company in the fisheries sector located at Tema has vacancy for the following positions Secretary

Key Responsibilities:

•   Management of schedules; receive and welcome visitors, organize and manage appointments, make telephone calls, verifying incoming calls to ensure their importance and possibility to respond and manage diary and schedule of lead operational and technical staff
•   Administrative management; organize meetings, receive, draft, type and make follow-ups on administrative letters, meeting room bookings, maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; support meetings and events by coordinating photocopying, scanning and comb binding of project documents and presentations, sourcing of quotes to support project’s procurement
•   Management of mails; create a recording system for incoming and outgoing mails, ensure archiving, filling and management of documents, receive and register letters addressed to the project
•   Logistics; support with hotel and airline reservations, manage the use of project vehicles by ensuring an updated recording system for vehicle’s movement, booking vehicle servicing and maintenance, organize venues for project events, keep equipment operational by following manufacturer instructions and established procedures
•   Data entry; assist with  M&E data entry when necessary

Qualification Required & Experience:

•   B.Sc. degree or HND diploma in administration with minimum of three (03) years’ work experience or Vocational training/ Diploma or equivalent in secretarial work or administration with at least 5 years of work experience
•   An experience in the fisheries sector and multicultural environment will also be an added advantage
•   Excellent command of computer applications (MS word, excel, PowerPoint, outlook and internet)
•   Document and database management skills
•   Detail oriented, ability to work under pressure in a multicultural environment
•   Excellent written and oral communications skills
•   Self- motivated, customer oriented and team player
•   High sense of responsibility and confidentiality
•   Multilingual- English and knowledge of at least 2 other Ghanaian languages.

Location: Tema



How to Apply

Please send your application letter and CV to: [email protected] Closing Date: 11 January, 2016 Please note that only shortlisted applicants will be contacted




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