7 Jul 2017

MODEC Job Vacancy : Administrative Support (HND Graduates Can Apply)

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  • Answers incoming telephone calls, determines the caller’s purpose and forwards calls to the appropriate personnel or department.
  • Takes and delivers messages when the appropriate personnel are unavailable.
  • Answers general questions about the organization and provides the caller with address, directions and other pertinent company information.
  • Greets and announces visitors. Ensures the visitors log is signed by guests to provide a record of visitation. Answers visitor questions, provides information, and accepts packages and routes accordingly.
  • Acts as a liaison with the telephone company to initiate repair activities
  • Maintains and updates the facility telephone extension directory. Assists employees with questions related to the phone system or voicemail.
  • Maintains records and files, prepares forms, and verifies information as requested.
  • Opens and sorts mail. Responsible for maintaining the level of stock required for office supplies, etc.
  • Provides clerical and administrative support to other departments as assigned, which may include copying, word processing, document editing, proofing, correspondence and data entry using standardized formats.
  • Responsible for Man hours data for all onshore employee.
  • Provides emergency response role as described for the incident management team.
  • Ensures that reception area is maintained in an orderly manner.
  • Raise MSR for all official purchases.
  • Assign drivers for international, domestic and official errands.
  • Provide back-up support to Administrative Assistant as and when required.
  • Perform any other duties as assigned by Supervisor

Qualification

  • Minimum Higher National diploma or equivalent.
  • Some knowledge of general office and departmental operations and procedures.
  • At least two years in an office environment with experience using related systems and office machines.
  • Experience operating all types of office equipment such as personal computers, copiers, calculators, fax machines, etc.
  • Good, clear telephone voice and front office professional appearance.
  • Good communications skills and interpersonal skills.

 




How to Apply

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