7 Apr 2016

JSI Job Vacancy : Procurement Officer

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JSI Research and Training Institute, Inc. is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 104 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years.

Job Description

JSI Research & Training Institute, Inc. (JSI), a leader in global health, is currently recruiting for a Procurement Officer for the recently awarded USAID-funded five year Strengthening the Care Continuum Project in Ghana. The overall goal of the project is to improve the capacity of the Government of Ghana (GOG) and its partners to provide quality and comprehensive HIV services for key populations and people living with HIV/AIDS using a coordinated and sustainable approach. This is a full-time position that will be based in Accra, Ghana.

  • Supervisor:  Director of Finance and Operations.
  • Project:  Strengthening the Care Continuum Project in Ghana
  • Job Location:  Accra
  • Closing Date:   April 15, 2016

Duties and Responsibilities

The Procurement Officer will be responsible for all project procurement needs.  These tasks include:

  • Consolidate all department requirements for goods and services, and prepare an annual Procurement Plan which will be updated on a quarterly basis;
  • Receive procurement requests from staff and clarify item specifications;
  • Prepare and release requests for quotations (RFQ) in coordination with other departments and USAID and JSI policies and procedures;
  • Evaluate quotations/bids received and prepare evaluation documentation for procurement files, including recommendation of vendors to staff and/or the Director of Finance and Operations;
  • Prepare all vendor contract documents such as Local Purchase Orders (LPO);
  • Follow up on JSI orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuring product availability;
  • Work closely with the Accountant to ensure timely payments to vendors;
  • Prepare a quarterly procurement progress report for the management team;
  • Monitor supplier performance and follow up with vendors on performance issues as needed;
  • Maintain a comprehensive filing system for auditable records for all procurement documentation;
  • Maintain an LPO tracking sheet and ensure it is updated on a weekly basis;
  • In collaboration with the Logistics Officer and Administrative Assistant, manage JSI’s office inventory and ensure that the inventory log is up to date;
  • Other duties as assigned by the Director of Finance and Operations;

Required Skills or Experience

  • Bachelor’s degree in logistics or equivalent and a minimum of a diploma in procurement or related services.
  • At least 5 years of practical procurement experience and knowledge of Ghanaian tax authority.
  • Ability to communicate in a clear and courteous manner with all colleagues and vendors and an ability to work independently and take initiative with minimal supervision are also required.
  • Strong Microsoft Word and Excel skills and attention to detail.
  • Excellent English communication and interpersonal skills.
  • Experience working with an international NGO and USAID funding is strongly preferred;



How to Apply

Interested applicants with the requisite qualification(s) and related work experience should submit Detailed Curriculum Vitae including Names, Title, Organization, Phone number, Email and Addresses of Three (3) Referees to [email protected]. Please write the title of the job in the subject line.
  • JSI will only contact short-listed applicants.
  • Please no phone calls.
  • JSI is an equal opportunity employer. All qualified individual are welcome to apply.
  • Deadline for submitting of a cover letter and resume is April 15, 2016.





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