28 Apr 2016

European Union Job Vacancy : Accounts Officer

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The European Union Delegation to Ghana has announced the following vacancy in the Administration Section of the Delegation – REF VAC-2016-01 ADMINISTRATION.

Job Title: Accounts Officer
Job location: Delegation of the European Union to Ghana
Area of Activity: Administration
Category and Career: III
Post No: 21667

Overall Purpose:

•   To provide financial and administrative assistance to the administrative section under
the direct supervision of the Head of Administration and in close collaboration with
the Administrative Assistant
•   To analyse financial information and assist in preparing the monthly financial report for the Imprest Account
•   To carry out general office work of secretarial nature as directed

Functions and duties:

•   Management of the Petty Cash (GHS) of the Delegation according to instructions given
•   Entry and reconciliation of cash payments
•   Assistance in the encoding of invoices in ABAC Workflow as well as reparation of Payment Requests and Payment Orders in ABAC Workflow and the screening of supporting documents relating to these
•   Facilitation of the organisation of the administrative section’s activities (co-ordination of purchase of water, supplies for internal meetings etc)
•   Enter the overtime for drivers in Payroll
•   MIPS mission payment and follow up, budget monitoring, travel invoice reconciliation
•   Handling of medical expenses for local staff
•   Filing of financial payment documents
•   To respond to suppliers enquiries, update and reconcile records and drafting of correspondence where necessary
•   To replace the Administrative Assistant during absences
•   Other reasonable duties apparent or assigned by the Head of Administration or the Head of Delegation
•   Prepare the Note verbale linked to the financial aspect of officials (Tin Number request, VAT refund,

Qualification Required & Experience

EDUCATION & TRAINING

•   Full secondary education required. Diploma in bookkeeping and/or accounting required.

KNOWLEDGE & EXPERIENCE

•   Good knowledge of accountancy. Good computer literacy.
•   At least 2 years experience in a relevant sector.

SKILLS

Language skills:

•   Fluent English, written and spoken.

Communication skills:

•   Capacity to communicate clearly, present complex matters in a simple way and draft precisely.

Interpersonal skills:

•   Ability to work in a team.

Organizational skills:

•   Capacity to work independently and to keep clear records of financial documents as well as an ability to set priorities. Ability to work in a multicultural and multilingual environment.

PERSONAL QUALITIES

•   Flexibility to work under pressure and to respond quickly to new demands.
•   Commitment to assure speed, quality and accuracy in the performance of duties.
•   High degree of responsibility in the handling of the Community funding.
•   Discretion, confidentiality and reliability.

Location: Accra




How to Apply

•   Interested candidates should consult the Delegation's website on http://europass.cedefop.europa.eu/en/home for the profile and the standard CV template to be used in the application. •   Eligibility – Open to all nationalities. Candidates will be recruited locally. Any-non-Ghanaian national must be in compliance with all local laws with regard to authorisation and work in Ghana. •   The application must be accompanied by a letter of motivation, clearly stating the position you are applying for , as well as a duly completed, standard Europass CV. The envelope must be clearly marked "VAC-2016-01-ADMINISTRATION". Europass CV link: http://europass.cedefop.europa.eu/en/home Deadline for submission of application is 14 calendar days from the day of publication. Address: The Delegation of the European Union to Ghana, The Round House, 81 Cantonments Road, P. O. Box 9505, KIA, Accra Late applications will not be considered. Only short-listed candidates will be contacted. One Accounts Clerk – REF VAC-2016-01 ADMINISTRATION Delegation of the European Union to Ghana, The Round House, 81 Cantonments Road, Post Office Box: 9505 KIA, Accra Telephone: (233) 302 774201/774094 Fax: (233) 302 774154 Email: delegation-ghana@eeas.europa.eu Closing Date: 13 May, 2016




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